ARIN 51 Fellowship Program Terms and Conditions
These Terms and Conditions apply to the ARIN 51 Fellowship Program, which runs from 30 March – 19 April 2023 in a hybrid format.
1. Eligibility to Apply
Individuals who are 18 years of age or older, and reside in the ARIN region, are eligible to apply if they have a demonstrated interest in the American Registry for Internet Numbers, Ltd. (“ARIN”) community and its policy development process for the management of Internet number resources. Special consideration will be given to those who have never attended an ARIN Public Policy and Members Meeting before, who demonstrate a financial need, or those who present a compelling case for being a part of this program.
Applicants must understand the importance of ARIN’s mission and be familiar with ARIN services, including the Internet number resources it manages and the process reflected in the Number Resource Policy Manual (NRPM). Applicants should be subscribed to the ARIN Announce and ARIN Public Policy mailing lists and participate in all activities as outlined in the program description.
2. Program Description
Internet number resource policy is, like other areas of Internet governance, powered by community participation. To encourage and foster new voices and active members within the ARIN region community, the ARIN Fellowship Program provides a specialized, interactive learning opportunity to individuals interested in these aspects of Internet operations and their professional growth alongside it.
A group of up to 10 Fellows is selected twice a year to participate in the month-long program leading up to an ARIN Public Policy and Members Meeting. Fellows receive an in-depth, expert-guided introduction to the workings of the ARIN organization and Policy Development Process (PDP), along with opportunities for networking and direct participation in the PDP.
With the personal support of an ARIN community member mentor, Fellows progress through an engaging and approachable agenda of presentations, discussions, and Q&As with ARIN leadership — including ARIN staff and Advisory Council members. The sessions provide an overview of Internet number resource policy and its development, ARIN services and operations, and the Internet Number Registry System.
Fellows have the opportunity to ask questions, get feedback, and gain the knowledge and confidence to join in community discussions, propose new ideas, and become part of the future of Internet governance and policy in the ARIN region. Fellows should anticipate spending a few additional hours outside of the sessions reading materials and preparing for group discussions.
3. Program Timeline
5-25 January 2023
Applications open for the ARIN 51 Fellowship Program
30 January - 23 February 2023
The Fellowship Selection Committee reviews eligible applications and collectively selects 10 Fellows to participate in the ARIN 51 Fellowship Program
24 February 2023
Selected Fellows are notified
3 March 2023
Selected Fellows must sign the Fellowship Program’s Terms and Conditions and state their participation method (hybrid or virtual). If a Fellow selects hybrid, they must confirm their COVID-19 vaccination status according to ARIN’s Travel Qualified Policy.
17 March 2023
Any Fellows who are traveling for ARIN 51 must have airfare arrangements finalized and booked with ARIN staff.
23 March 2023
Two pre-recorded sessions will be available for Fellows to review.
- “Introduction to ARIN”
- “Introduction to Internet Number Resources”
30 March 2023
Virtual Session 1
6 April 2023
Virtual Session 2
13 April 2023
ARIN 51 Meeting Orientation (virtual)
16-19 April 2023
ARIN 51 Public Policy and Members Meeting (virtual or in-person attendance required)
27 April 2023
Optional Virtual Session
The ARIN 51 Fellowship Program is hybrid, meaning Fellows will participate in virtual sessions before the ARIN 51 Public Policy and Members Meeting and indicate their choice to attend ARIN 51 either virtually or in person in Tampa, Florida.
Regardless of whether a Fellow opts to participate virtually or in person, Fellows will be provided a schedule based on their participation method and are expected to attend all the events identified as mandatory. Failure to do so may result in a Fellow being ineligible to reapply for a future Fellowship.
Fellows must attend all virtual sessions in order to have ARIN pay for travel and accommodations to Tampa, Florida for ARIN 51.
5. Transportation and Lodging
Fellows opting to participate in ARIN 51 in person must agree to the following transportation and lodging guidelines:
Air travel will be booked and paid for by ARIN. Fellows must adhere to ARIN’s deadline for schedule confirmation and ARIN’s Travel Qualified Policy (see #8). All travel will be economy class. ARIN will not reimburse for pre-purchased food and/or beverage coupons, airport lounge accommodations, ticket upgrades and/or accommodations, or other travel amenities. See #7 for information on travel allowances.
ARIN will not purchase any international travel tickets until all necessary travel documents, including passport or visas, are in the Fellow’s possession and ARIN has received PDF copies of these documents. If a Fellow is unable to obtain all necessary travel documents 30 days prior to departure, then the Fellow will be required to participate at ARIN 51 virtually rather than in person.
Airfare must be purchased by ARIN before 17 March 2023, a minimum of 30 days prior to the first day of the Meeting (16 April 2023). There are no exceptions and failure to adhere to this deadline may result, in ARIN’s sole and absolute discretion, in revocation of the Fellowship or non-payment of any of the Fellows travel and hotel expenses.
Hotel accommodations will be arranged by ARIN in the ARIN 51 venue hotel. The cost of a standard room and applicable taxes will be billed to the ARIN Master Account. Fellows are responsible for any incidental room charges (including telephone calls, room service, Internet connectivity, etc.) and will be required to provide a credit card upon check-in. Debit cards are accepted at most hotels in lieu of a credit card; however, when using a debit card, be advised a hotel incidental authorization amount will be pulled from your account immediately and can take anywhere from five to 10 business days from checkout to go back into your account. For questions or concerns, please email email@example.com.
6. Inclement Weather and Flight Cancellations
In the event of inclement weather, ARIN cannot be held accountable for flight delays and/or cancellations. In the event an airline will not work with a Fellow to rebook a delayed or cancelled flight and/or help to arrange for hotel accommodations, the Fellow should contact ARIN’s Volunteer Support Specialist immediately for assistance. ARIN will work with the Fellow to attempt to arrange necessary flight and/or hotel accommodations. ARIN cannot be held accountable for flights that have been cancelled due to mechanical and/or other unforeseen issues. In these events, the Fellow should work directly with the airline for new flight and/or hotel accommodations.
Fellows opting to participate in ARIN 51 in person will have the following travel allowance guidelines to offset reasonable individual expenses such as meals not covered by ARIN, reasonable ground transportation, baggage fees, and other related expenses. Stipends will be issued by check or wired in U.S. dollars in advance to each Fellow in the amount of $350.00 USD.
ARIN is charged for each wire transfer it attempts; therefore, if a Fellow requests their stipend to be wired, ARIN will make ONE attempt to wire the Fellow’s stipend. The Fellow must verify the Beneficiary Account and Bank Information with their bank before submitting a Fellow Stipend form. If a wire is rejected, ARIN will work with the Fellow to make alternative arrangements but cannot guarantee the stipend will arrive before departure.
A Fellow may incur and be responsible for minimal expenses other than what may be covered by a stipend. ARIN does not take responsibility for covering all expenses related to travel and attendance.
8. ARIN Travel Qualified Policy
All Fellows who opt to attend ARIN 51 in person are required to follow the current ARIN Travel Qualified Policy. Those Fellows must provide ARIN Human Resources (ARIN HR) with documentation that they are fully vaccinated per the U.S. Center for Disease Control (CDC) 1 or World Health Organization (WHO) 2 definitions noted below. This vaccine documentation will be submitted directly to ARIN HR and will be kept as ARIN Private and Confidential information within the ARIN HR department. If preferred, Fellows can also reach out directly to ARIN HR to schedule a video call to view the required documentation. Fellows must submit this documentation prior to any flights being booked. If a Fellow chooses to not provide vaccination documentation, they will have the option to participate in the Meeting virtually. ARIN HR contact information will be provided at the time of the selection process. The ARIN Travel Qualified Policy is subject to change at any time.
9. Additional Required Travel Documents
ARIN is not responsible for obtaining passports or visas for Fellows or any costs incurred by Fellows applying for and obtaining a passport or visas. Upon request, ARIN will provide a form invitation letter in order to fulfill visa requirements.
In cases of international travel, a Fellow acknowledges they are responsible for checking all requirements set forth by their country and destination country to ensure they are in compliance with those countries’ requirements, including but not limited to proof of COVID-19 vaccination required before traveling. Note that a country may require a traveler to have at least six months remaining on their travel document(s) before it expires at the conclusion of the planned travel.
10. Personal Safety
The health and well-being of our community members and staff is a top priority for ARIN. We continue to follow official guidance from national and local governments regarding COVID-19 response measures. ARIN is not responsible for the personal health, safety, or belongings of the Fellow but is working in partnership with the Grand Hyatt Tampa Bay to provide a healthy meeting environment. ARIN will work with all Fellows if any medical issues arise during their travel.
In the event a selected Fellow cannot attend the ARIN Meeting either virtually or in person due to unforeseen and/or emergency circumstances, they may still participate in the Meeting virtually (if able), and/or submit a written deferment request. ARIN will evaluate the request and may elect to resubmit the Fellow’s application for consideration by the Fellowship Selection Committee for the next ARIN Public Policy and Members Meeting. Fellows are only eligible to participate in two Fellowship Programs.
12. Program Evaluation
Fellows are required to complete two post-Meeting assignments within ten days of completion – a survey and brief written summary of their program experience. Fellows who do not complete the program evaluation will be ineligible to reapply for a future Fellowship.
13. Mentorship Program
Members of the ARIN Advisory Council and seasoned community members serve as Mentors to provide advice, share their experience, and answer questions to help facilitate Fellows’ transition into the ARIN community. Mentors are assigned prior to the program’s start. During the Fellowship sessions, each mentor and their Fellows will have weekly breakout room discussions to deeply examine ARIN’s processes and operations and learn how to prepare for the upcoming Public Policy and Members Meeting. There will also be a one-on-one call scheduled between Mentors and Fellows during the course of the program for additional dialogue.
ARIN requires a recent photo for promotional use. Fellows agree to have their name, affiliation, and place of origin announced on the ARIN website, ARIN social media accounts, and email list announcements. A Fellow who prefers that their photo not be used must notify ARIN in writing by emailing firstname.lastname@example.org as soon as possible.
Failure to Comply with Terms and Conditions
Please note that if a Fellow fails to comply with any one of the above-mentioned Terms and Conditions of the ARIN Fellowship Program, ARIN reserves the right to determine the appropriate course of action.
CDC “Fully Vaccinated” Definition (as of 1 November 2022): In general, people are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. ↩︎
- Apply to the ARIN 51 Fellowship Program
- Current and Past ARIN Fellows
- Fellowship Program Summit
- Frequently Asked Questions About the ARIN Fellowship Program
- ARIN 51 Fellowship Program Terms and Conditions