ARIN Fellowship Program Terms and Conditions

1. Program Overview

The ARIN Fellowship Program (the “Program”) includes virtual educational sessions and mentorship opportunities in the lead-up to each biannual ARIN Public Policy and Members Meeting (the “Meeting”). Fellows are selected by community volunteers on the ARIN Fellowship Selection Committee in one of two categories: In-Person Fellows or Virtual Fellows.

In-Person Fellows receive financial sponsorship, including a travel stipend and certain travel expenses to attend a Meeting on-site. Virtual Fellows participate fully in all educational sessions and program content but do not receive financial sponsorship, as they will participate virtually.

2. Eligibility to Apply

Applicants must:

• Be at least 18 years of age; and

• Reside within the ARIN service region; and

• Demonstrate a clear interest in the ARIN community and its policy development process.

Applicants should have a working knowledge of ARIN, it’s mission and services, including Internet number resource management, and the Number Resource Policy Manual (NRPM).

An individual can participate in the ARIN Fellowship Program a maximum of two times.

• First Fellowship: This can be either virtual or in-person, depending on the pool of applicants and available slots as determined by the Fellowship Selection Committee.

• Second Fellowship (if eligible): If your first Fellowship was virtual, you may be considered for a future in-person Fellowship, or a second virtual Fellowship (depending on applicant pool and slots).

This structure allows Fellows to engage through varied participation formats.

To promote fairness and broad participation, ARIN generally limits selection to one sponsored Fellow per organization per Meeting.

3. Attendance Requirements

All Fellows must attend:

• Four (4) virtual sessions prior to the Meeting; and

• One (1) post-Meeting virtual session

In-Person Fellows must complete the four pre-Meeting sessions to remain eligible for travel and accommodation sponsorship. Failure to meet attendance requirements may result in disqualification from current or future participation in the Program.

4. Transportation, Lodging, and International Travel Documentation (In-Person Fellows Only)

ARIN will arrange and pay for economy-class air travel, provided that Fellows:

• Meet booking deadlines; and

• Comply with ARIN’s “Fit for Travel” policy (see Section 7).

Upgrades (e.g., premium seats, lounge access) will not be reimbursed.

International travel bookings will not be processed until all required documentation — such as passports and visas — has been submitted in PDF format. If documents are not received at least 30 calendar days before the Meeting departure date, the Fellow must either:

• Convert to Virtual Fellow status; or

• Request a deferral to a future Meeting.

Hotel accommodations will be booked by ARIN at the Meeting venue. ARIN will cover the standard room rate and applicable taxes. Fellows are responsible for incidental charges and must present a valid credit or debit card upon check-in.

5. Travel Disruptions and Weather

ARIN is not responsible for travel delays or cancellations due to weather, airline operations, or mechanical issues. Fellows should first work directly with the airline for rebooking if issues arise. ARIN must be notified immediately of any disruptions and will assist as necessary, and if possible, if the airline’s accommodation is inadequate.

6. Travel Stipend (In-Person Fellows Only)

In-Person Fellows will receive a stipend of US$350 to help offset incidental travel expenses (e.g., meals, ground transportation, baggage fees). The stipend is distributed via check, ACH, or wire transfer. ARIN will make one attempt to wire funds; if unsuccessful, alternative arrangements will be made, though payment may not be received before travel begins.

Fellows are responsible for any additional travel-related expenses not covered by the stipend or other Program provisions. ARIN is not responsible for and does not assume liability for such expenses.

7. Health, Safety, and Travel Fitness

Fellows are solely responsible for:

• Ensuring compliance with all health regulations and travel requirements of the Meeting destination;

• Obtaining necessary vaccinations and verifying passport validity; and

• Staying informed of country-specific entry requirements and health advisories.

While ARIN works with venues to support a safe and healthy environment, it does not assume responsibility or liability for the Fellows’ personal health, safety, or property.

All In-Person Fellows must complete and submit a “Fit for ARIN Travel” certification form, confirming, in part, that they:

• Understand the risks associated with travel;

• Have not been advised against travel by a health care professional;

• Are free from health conditions that could be worsened by travel;

• Will not travel while symptomatic or following a positive test for a communicable disease;

• Will comply with all destination-specific health and legal requirements;

• Will notify ARIN promptly of any changes to the above statements.

8. Deferment

If a Fellow is unable to participate due to unforeseen circumstances, they may request:

• A deferment to be considered for a future Meeting; or

• Conversion to a Virtual Fellow if originally selected as an In-Person Fellow.

Such requests will be reviewed on a case-by-case basis, at the sole discretion of ARIN.

9. Program Evaluation

Fellows are requested to submit a post-Meeting survey and a written summary of their experience within 10 days of the final session. Failure to do so may result in ineligibility for future participation in the Program.

10. Publicity and Media Consent

Fellows are required to provide a recent photo for use in ARIN communications. Names, organizational affiliations, and geographic locations may be published on ARIN’s website, social media platforms, and mailing lists. Fellows may opt out of having their photo published or request anonymity in published summaries by notifying ARIN in writing prior to the start of the Program.

Failure to Comply

Failure to comply with any of the above Terms and Conditions may result in removal from the Program and/or ineligibility for future participation as determined by ARIN in its sole discretion.