Community Consultation on Election-related Bylaws Changes [Archived]

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Posted: Monday, 20 April 2015

On 13 April 2015, the ARIN Board of Trustees proposed changes to the ARIN Bylaws. Per Article X. Section 6.b. of the Bylaws, these changes require community notification and consultation before they can be adopted. ARIN is opening this community consultation to obtain feedback on the following Bylaws changes.

Article VIII. Section 4.a. Voting.

Current bylaws language:

Voting. Each General Member of record and in good standing on such date that is sixty (60) days before a ballot or election shall be eligible to vote (through its designated member representative voting contact) in such ballot or election…

Proposed bylaws language change:

Voting. Each General Member of record and in good standing on such date that is forty-five (45) days before a ballot or election shall be eligible to vote (through its voting contact) in such ballot or election…

Rationale:

Replacing the term “designated member representative” with “voting contact” throughout the Bylaws and in election-related documentation more clearly describes the function of this type of contact.
ARIN suggests shortening the time between elections and the voter eligibility cutoff deadline in order to provide member organizations more time to update their voting contact information.

Article VIII. Section 4. b. Election Period.

Current bylaws language:

Election Period. The Election Period shall begin during the final Public Policy and Members Meeting of the year for general elections and as established by the President for other votes. The membership shall receive electronic notice at least 30 days in advance of the election and will have ten (10) calendar days after the Election Period opens to electronically cast their votes, provided that any such electronic transmission shall either set forth or be submitted with information from which it can be determined that the electronic transmission was authorized by the member. Votes received by ARIN after the close of the Election Period shall not be counted.

Change To:

Election Period. The Election Period shall begin during the final Public Policy and Members Meeting of the year for general elections and as established by the President for other votes. The membership shall
receive electronic notice at least 30 days in advance of the election and will have at least seven (7) calendar days after the Election Period opens to electronically cast their votes, provided that any such electronic transmission shall either set forth or be submitted with information from which it can be determined that the electronic transmission was authorized by the member. Votes received by ARIN after the close of the Election Period shall not be counted.

Rationale:

Under the current meeting and election schedule the elections open on a Thursday and close on a Sunday. The change to at least 7 business days would mean election still open on Thursday, but could close the following Friday. Each year we receive the majority of votes the final Friday and very few the following Saturday and Sunday. Staff feels that being able to say voting closes today when making the last calls may have a positive impact on getting last minute voters to cast a ballot.

Take Part in Consultation

Please provide comments to arin-consult@arin.net. You can subscribe to this mailing list at:
http://lists.arin.net/mailman/listinfo/arin-consult.

This notification and consultation period will close at 5 PM EDT on 20 May 2015. Please contact us at info@arin.net if you have any questions.

Regards,
Nate Davis
Chief Operating Officer
American Registry for Internet Numbers (ARIN)