Board of Trustees Meeting Minutes - 02 November 2015 [Archived]

Teleconference

Attendees:

• Vint Cerf, Chair

• Paul Andersen, Treasurer / Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

Absent:

• Bill Sandiford, Trustee

1. Welcome & Agenda Review

The Chair called the meeting to order at 4:36 p.m. EST. The presence of a quorum was noted.

2. Consent Agenda

(Exhibit A)

• Approval of the Minutes. (Exhibit A)

• Confirmation of Action without a Meeting.
  2015 ARIN Board and Advisory Council Election Results.
  On 18 October 2015, the ARIN Board of Trustees confirmed the results of the ARIN 2015 election process. Each trustee consented in writing to this action.

It was moved by Paul Andersen, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees approves the Consent Agenda, as written.”

The Chair called for discussion. There were no comments. The Chair asked for any additional items. There were no additional items.

The motion carried with all in favor.

3. Review and Adoption of Revised 2015 AC & Board Travel Policies

(Exhibit B & Exhibit C)

The President explained that in order to cover duty of care and liability issues to ARIN, the travel policies have been edited to include new language. The Board reviewed the changes.

It was moved by Paul Andersen, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees adopts the changes to the 2015 ARIN Advisory Council and the 2015 ARIN Board of Trustees Travel Policies, as submitted.”

The Chair called for discussion. The word ‘an ticket’ was corrected to ‘a ticket’ in the policies. The President stated the document would be amended accordingly, with the motion now reading:

“The ARIN Board of Trustees adopts the changes to the 2015 ARIN Advisory Council and the 2015 ARIN Board of Trustees Travel Policies, as amended.”

Bill Woodcock joined the call at this time (4:41 p.m. EST)

The amended motion carried with all in favor, and one abstention. (Bill Woodcock abstained, as he joined the call after the discussion)

4. ARIN Board & Advisory Council Coordinated Meetings

The President explained, with regard to the Board and AC’s respective January face to face meetings, that the AC had indicated that they would like the potential for more interaction with the Board (i.e., the Board is welcome to attend the AC’s meetings, including the AC’s January face-to-face meeting).

The President stated that the Board and AC’s meetings are set by standing rules, and that their meetings take place at different times in January. The AC expressed a desire to hold their meetings on alternate coasts each year, just as the Board does. Their upcoming meeting in January has been changed to Seattle, Washington instead of in Virginia, as there was enough money in the budget to accommodate this request.

For the January meetings in 2017 and beyond, the President asked the Board if it wished to hold its meeting adjacent or co-joined to the AC’s meeting. He pointed out that it may be more of an expense getting AC members to some locations, as there are more AC members than Board members. The President stated that the Board need not take action at this time, as Board and AC meetings have been set for January 2016. He wanted to raise the topic now for future discussion at the Board’s January meeting.

It was acknowledged that it would be more challenging arranging both meetings in one location, however, the general sense of the Board was agreeable to the AC’s request to have some Board members attend if available. They were also agreeable to holding the meetings adjacent to one another, if within budget and arrangements could be made.

The Chair noted that he would not be available to attend the AC’s upcoming meeting in January due to other commitments.

5. IANA Stewardship Transition Update

The President provided an update to the Board stating that the SLA for IANA numbering services had been reviewed with the IANA team, and that the revised version had been released for public comment. The numbers community made the point last week at the ICANN meeting that it is ready for the IANA stewardship transition, and looked forward to timely progress in the other communities. As the RIR in the region, ARIN would need to be ready to provide education and outreach to Congress regarding the number community aspects of the IANA stewardship transition plan, and should be prepared accordingly once the plan is finalized.

6. Legal Update

General Counsel stated that there were no updates at this time.

7. Any Other Business

The Chair called for any other business. There were no comments.

8. Adjournment

The Chair entertained a motion to adjourn at 5:17 p.m. EST. The meeting was adjourned by acclamation.