Board of Trustees Meeting Minutes - 15 February 2013 [Archived]

Teleconference

Attendees:

• Timothy Denton, Chair

• Paul Andersen, Treasurer/Vice Chair

• Vint Cerf, Trustee

• John Curran, President & CEO

• Aaron Hughes, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Therésè Colosi

ARIN Staff:

• Nate Davis, COO

ARIN General Counsel:

• Stephen Ryan, Esq

Regrets:

• Paul Vixie, Secretary

1. Welcome & Agenda Review

The Chair called the meeting to order at 4:09 p.m. EST. The presence of quorum was noted, acknowledging Mr. Woodcock would be delayed.

2. Consent Agenda

The Chair reviewed the consent agenda with the Board.

a) Approval of the Minutes.

“The ARIN Board of Trustees adopts the Minutes of 07 January 2013, as written.”

b) Adoption of Charter for the PDP Simplification Committee (SimCom).

“The ARIN Board of Trustees adopts the PDP Simplification Committee Charter, as presented, noting the following committee members: Bill Woodcock, Vint Cerf, Aaron Hughes and Paul Andersen.”

c) Appointments to the 2013 Mailing List Acceptable Use Policy (AUP) Committee. At their meeting, the Board appointed Aaron Hughes to serve as Chair to this committee. Per the Charter, outstanding appointments are needed as follows:

“The ARIN Board of Trustees appoints Ron da Silva, General Member in Good Standing, and, Kevin Blumberg, ARIN Advisory Council member, to serve on ARIN’s 2013 Mailing List Acceptable Use Policy (AUP) Committee.”

d) It was noted that the appointment of the Fellowship Commitee had been dealt with at the Board’s previous meeting and that no further action was required.

It was moved by Vint Cerf and seconded by Paul Andersen that:

“The ARIN Board of Trustees approves the consent agenda consisting of items 2a, 2b, and 2c.”

The motion to approve the consent agenda passed with all in favor.

3. Ratification of Draft Policies

At their meeting on 25 January 2013, the ARIN Advisory Council (AC) recommended Board adoption of the following draft policies. Paul Andersen noted his seat on the Board of a ccTLD as a matter of record, noting no conflict.

a) ARIN-2012-6: Revising Section 4.4 C/I Reserved Pool Size.

The Board asked if legal concerns had been addressed in the policy draft’s differentiation regarding ccTLDs vs cTLDs in this policy. The President read the legal assessment that was publicly provided to the community at the time the policy was considered. Both the President/CEO and counsel indicated the policy evaluation addressed the requested assessment, in both the public policy meeting and in the AC meeting where this policy was deliberated.

It was moved by Vint Cerf, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ARIN-2012-6: Revising Section 4.4 C/I Reserved Pool Size.”

The motion carried with all in favor, via roll call.

b) Draft Policy ARIN-2012-8: Aligning 8.2 and 8.3 Transfer Policy.

It was moved by Paul Andersen, and seconded by Vint Cerf, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Draft Policy ARIN-2012-8: Aligning 8.2 and 8.3 Transfer Policy.”

The motion carried with all in favor, via roll call.

Bill Woodcock joined at this time (4:27 p.m. EST).

4. NANOG Relationship

The President stated that the ARIN Board members that were in Orlando during NANOG 57 met with NANOG’s Board of Directors. NANOG is happy working with ARIN and presented ARIN with an award in recognition of their gratitude of ARIN’s contributions and assistance

5. ITU Relationship

The President stated that post-WCIT, the ITU is continuing to have discussions of Internet matters – including discussions in Study Group 2 where the question of IP address critical resource management has been raised. He noted that for immediate future ARIN is continuing its relationship with the ITU, and that he will provide options to the Board on how to move forward in the August Board Workshop. He stated that the next ITU event is the WTPF in May in Geneva, and that Nate Davis and Cathy Handley will be attending from ARIN.

6. Publication of “2013 Board Standing Rules” on ARIN Board section (public) of www.arin.net

The President stated that the Board currently publishes the agenda and minutes of their meetings; however, they have not discussed publishing their standing rules, and the President received a request from an AC member about them. It was the sense of the Board to publish its standing rules.

7. Adoption of revised ARIN Advisory Council Standing Rules

The President stated that at the ARIN Advisory Council meeting, they reviewed and proposed revising their standing rules for 2013. Per the June 2011 Board Minutes, the Board must approve said standing rules.

It was moved by Paul Andersen, and seconded by Vint Cerf, that:

“The ARIN Board of Trustees hereby approves the ARIN Advisory Council’s Standing Rules & Special Rules of Order, as modified, recommended by and for the Council, with said rules to be updated and posted to the Council’s Wiki.”

The motion carried with all in favor, via roll call vote.

8. Informational Items

a) ARIN Auditors. The President stated that ARIN’s auditors began their engagement review of ARIN’s 2012 Financial Accounting on 11 February 2013.

b) Agenda Publication. The President announced that, in accordance with the ARIN Board’s guidance, this meeting’s agenda was the first to be published on the ARIN website in advance of the meeting.

9. Any Other Business

a) ISOC Relationship. The President updated the Board on ARIN’s relationship with ISOC.

b) ARIN Staff Update. The President discussed staffing issues with the Board.

10. Adjournment

The Chair entertained a motion to adjourn at 5:00 p.m. EST. The meeting was adjourned with no objections.