Board of Trustees Meeting Minutes - 28 May 2009 [Archived]

Teleconference

Attendees:

• Paul Vixie, Chair
• John Curran, Trustee
• Timothy Denton, Trustee
• Lee Howard, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Thérèse Colosi, Scribe

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan

Absent:

• Scott Bradner

1. Welcome

The Chair called the meeting to order at 5:07 p.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Approval of the Minutes

Lee Howard, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the April 27, 2009 Board Meeting, as presented.”

John Curran seconded the motion. The Chair called for discussion. John noted the minutes were sent out to the Board for final review on May 5th.

The motion carried with no objections.

4. Ratification of Draft Policy 2009-1: Transfer Policy

At their meeting in San Antonio on April 29, 2009, the ARIN Advisory Council moved to forward this Draft Policy to the ARIN Board for ratification as amended. The Board confirmed they had reviewed the amended text.

Bill Woodcock moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Policy 2009-1: Transfer Policy, as amended by the Advisory Council on April 29, 2009; and, directs staff to implement said policy and appropriate changes to the Number Resource Policy Manual on June 1, 2009.”

John Curran seconded the motion. The Chair called for discussion. John noted the job well done on editing the policy text and stated he felt adopting this policy was the right thing to do. Lee Howard asked which proposal would be implemented on June 1. John stated that if Policy 2009-1 was adopted, it would be implemented on June 1; if it were not adopted, Policy 2008-6 would be implemented on June 1.

The Chair called for any further discussion. There were no further comments.

The motion carried unanimously via roll call.

5. Any Other Business

The Chair called for any other business.

John Curran noted that he, Lee Howard and Nate Davis have listed the outstanding items that the Board needs to discuss in future meetings. He stated that, in the future, he, Paul Vixie and Nate will send the list to the Board for review and suggestions of which items to add to the next agenda.

Discussion ensued regarding when the Board should hold a face to face meeting, versus a teleconference and holding a Board Workshop. It was the sense of the Board that, at this point in time, the next face to face meeting and workshop could be held in October during the next ARIN Public Policy Meeting unless issues arose which would suggest it be held earlier. Teleconferences would be held between now and October.

John noted that the Advisory Council (AC) had recommended the Board adopt Policy 2008-7 during the AC’s recent meeting on May 21, 2009. However, John felt strongly that the Board needed enough time to read the text and conduct background research before ratification, hence the policy was not discussed during this meeting. He noted that the new PDP warrants more timeliness on ratifications of policies forwarded by the AC. Bill Woodcock suggested being able to ratify the policy on the Board’s mailing list, in lieu of scheduling a teleconferences. John stated this could be done, and if the Board needed to have more discussion, a teleconference would then be scheduled. The Chair agreed with suggestion.

The Chair called for any additional other business items. Tim Denton asked the Board for their views on the issue of the impending U.S. Government/ICANN agreement expiring. Discussion ensued regarding this topic.

6. Adjournment

The Chair entertained a motion to adjourn at 5:38 p.m. EDT. Lee Howard moved to adjourn.