Board of Trustees Meeting Minutes - 19 October 2007 [Archived]

Albuquerque, New Mexico

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Scribe
• Nate Davis, Chief Operations Officer
• Susan Hamlin, Director of Member Services
• Richard Jimmerson, Chief Information Officer
• Mark Kosters, Chief Technology Officer
• Mary K Lee, Director of H.R. & Administration
• Leslie Nobile, Director of Registration Services
• Robert Stratton , Director of Financial Services

ARIN Counsel:

• Stephen M. Ryan

1. Welcome

The Chair called the meeting to order at 7:40 a.m. MDT. The presence of quorum was noted. The Chair stated that notice for this meeting was shorter than the 10 calendar days required by ARIN’s Bylaws, and as such, waiver of notice would be in effect for any Trustee who was not present, or objects to holding this meeting. The Chair called for any objections, noting that all Trustees were present. There were no objections.

2. Agenda Bashing

The Chair reviewed the Agenda and called for any comments. The Chair added the item of ARIN Advisory Council (AC) and Internet Resource Policy Evaluation Process (IRPEP) Issues under Any Other Business (#5A). Lee Howard requested to adding a discussion of the feedback from the AC regarding their workshop. This was added under Any Other Business as 5B.

3. Meeting to Confirmation Board and AC 2007 Election Winners

The President explained that the ARIN Board and ARIN Advisory Council elections close on Friday, October 26, 2007. The Board needs to meet to confirm the winners. (Winners are announced November 2, 2007.) The President suggested doing this by email. All agreed. The President stated the Board’s deadline would be a short turn-around time. All agreed this would be possible to accomplish.

4. Discussion of Legacy RSA Feedback

The Chair stated that comments were read on the PPML and a draft policy from Counsel had been given to the President and the Chair, who would be forwarding it to the Board.

Counsel stated that he spoke with representatives from some large companies in the hall this week whose reaction to the Legacy RSA was very positive. He stated no one he spoke with expressed genuine concerns about the RSA, and they asked if they could present it to their lawyers for review. Counsel noted this was a different reaction than comments read on the PPML.

Scott Bradner stated that, on the PPML, Jeff Schiller had suggested 2 documents: one for services rendered; and, one for non-property. He and Jeff exchanged email. Scott stated Jeff is worried that AIRN is going to say it will not provide in-addr until legacy holders sign the RSA. Jeff feels it is blackmail. Scott stated that he explained to Jeff that ARIN had no plans to follow this path, however, the public policy process may request it of ARIN. In such case, it would go before through the process and before the community. Jeff said that that would be fair.

Discussion ensued on the draft RSA with the Board and Counsel discussing and recognizing sections 9.0 and 14 C and E, and comments made by legacy holders regarding these sections. Discussion included edits to these sections and possible benefits to legacy holders with regard to large blocks of space being returned to ARIN. Counsel felt confident changes could be incorporated to make section 15 (L) work with section 14, C and E, and editing the second sentence in 9.0.

The Chair called for any further discussion. There were no comments.

The Chair stated these revisions would be reviewed next week by the Board.

5. Any Other Business

The Chair called for any other business.

A. ARIN AC and IRPEP issues. Scott stated he told the AC, during the AC meeting on October 18, 2007, that the AC are empowered to do what they feel is necessary, and the ‘check’ to that is the petition process and the policy mechanism. He stated the Board needs to make this clear to the AC. He stated the Board needs to look at the current process and, more to the point of the AC’s powers and expectations.

The Chair stated that the basis of not allowing an ad hoc show of hands has been raised in the past. He stated that sometimes there is inadequate discussion. He stated that while there have been proposals edited on floor, it is a dangerous practice and needs to be controlled. The Chair further explained that he would like to remove the show of hands because it is improper; and, violates the ARIN Bylaws according to Robert’s Rule of Order which states that a show of hands holds no weight, is informal, and is not to be done in a public meeting. The Chair stated a formal vote to make a recommendation to the AC should replace the informal show of hands.

The Chair suggested a change to the IRPEP to include initial staff review much earlier in the process, encouraging more editorial edits prior to Public Policy Meeting, and making it clear when the proposal ownership moves from the author to the AC. He felt if this change were made, ad hoc edits on the floor would be unnecessary. A better policy proposal before the floor means better input for the AC to accomplish their job. Scott Bradner stated he will review the IRPEP. He also clarified that staff would not be analyzing the proposals, but would be making sure they have no questions, and that they understand the proposal.

It was the sense of the Board that having a cleaner proposal from the start will shorten the process.

Ray Plzak stated that the AC suggested to him a moderation of the PPML due to matters such as: off-topic posts and threads that go off topic. Ray suggested that the Board come up with a policy for the list. Discussion ensued on the matter. Lee Howard called a point of order that this discussion was not a topic on this agenda. It was agreed to further discuss the matter on the Board’s list.

B. AC Feedback Regarding Instructions for AC Workshop. It was suggested this be discussed on the Board’s list. All agreed.

6. Adjournment

The Chair entertained a motion to adjourn at 8:46 a.m. MDT. Scott Bradner moved to adjourn and this was seconded by Lee Howard. The motion carried unanimously.