Board of Trustees Meeting Minutes - 27 July 2001 [Archived]

Cambridge, Massachusetts

Attendees:

• Scott Bradner
• David Conrad
• John Curran
• Scott Marcus
• Ray Plzak
• Michael Straty
• Dennis Molloy - Counsel
• Steve Ryan - Counsel
• Susan Hamlin - ARIN Member Services Director
• Bob Stratton - ARIN Business Director
• Sue-Anne O’Connell, Recording Secretary

Chairman of the Board, John Curran, called the meeting to order at 1:00pm. Roll call attendance was taken. All Board members were present.

The meeting agenda was reviewed. Scott Bradner asked the Board to set aside discussion of the draft policy evaluation process for non-address issues. All agreed and the agenda was adopted as revised.

John Curran moved that the Board of Trustees adopt the minutes of both the March 2, 2001 meeting and the June 29, 2001 teleconference meeting as written. Scott Marcus seconded the motion. Scott Bradner questioned whether it is necessary to adopt minutes that have already been approved by the Board via email communications and publicly posted on ARIN’s website. After brief discussion, it was decided to maintain the status quo until direction is obtained from ARIN’s counsel. There being no further discussion, the minutes of both meetings were approved by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

ACTION ITEM: The President was asked to query counsel about this issue and report back to the Board.

ICANN-RIR proposed contract discussion - There was a general discussion about the meeting just finished with ICANN representatives Andrew McLaughlin, Louis Touton and Stuart Lynn regarding the proposed ICANN-RIR Contract. Discussion surrounded the positional differences between ICANN and the RIRs.

ACTION ITEM: The President was asked to send a summary to ICANN of the Board’s position.

Investment Committee Report - The Board reviewed ARIN’s Investment Policy Statement. After brief discussion, Scott Bradner moved to adopt the Investment Policy Statement as set forth by the Investment Committee of the Board to regulate and guide ARIN’s investments. Scott Marcus seconded the motion. There being no further discussion, the Investment Committee’s recommendation was approved by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

Scott Bradner moved to hire Legg Mason as ARIN’s investment consultant. Scott Marcus seconded the motion, which passed by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

Bylaw revisions: Conflict of Interest Change - Dennis distributed the proposed “Declaration of Ethical Standards and Duties of Loyalties and Conflicts of Interest”. The board briefly reviewed the document but tabled discussion on this item.

Procedures for Nominating/Electing Members to Outside Organizations - Scott Marcus distributed a proposed “Policies and Procedures: Nominations and Elections for Positions Outside of ARIN”. The board reviewed the document and offered several suggestions.

ACTION ITEM: Scott Marcus was asked to make modifications to the document and forward itelectronically to the Board.

Advisory Council Recommendations: Virtual Web Hosting Policy - Ray Plzak moved that the Board, acting upon a recommendation from the ARIN Advisory Council, ratify the following language and adopt it as current ARIN policy: “When an ISP submits a request for IP address space to be used for IP-based web hosting, they will supply (for informational purposes only) their technical justification for this practice. ARIN will analyze this data continuously, evaluating the need for future policy change.” This policy replaces the previous policy that was suspended by the Board on 2 Oct 2000. Scott Bradner seconded the motion. There being no further discussion, a vote was taken which passed with 5 ayes, 0 nays and 1 abstention (Curran).

Office Relocation - The President reported that ARIN’s office relocation is progressing on schedule.

ARIN Fee Structure - Bob Stratton presented several scenarios to the Board for reducing fees, noting that the selected scenario would be implemented effective January 2, 2002.

Scott Bradner moved that the Board adopt the fee structure with a 10% reduction of all annual registration renewal fees. Scott Marcus seconded the motion. There being no further discussion, a vote was taken and the motion was approved with 5 ayes, 0 nays and 1 abstention (Curran).

ACTION ITEM: The President was directed to implement the approved ARIN fee structure in FY 2002.

FY Transition Budget - Bob Stratton presented ARIN’s proposed FY transition budget to the Board. There was a brief discussion with a request to include a column for variance by amount and percent. Scott Bradner moved that the FY Transition Budget be accepted as amended. Scott Marcus seconded the motion, which was passed by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

FY 2002 budget - Bob Stratton presented ARIN’s proposed budget for FY 2002. After brief discussion, Scott Marcus moved to accept the presented budget as amended by the above fee change. David Conrad seconded the motion, which was passed by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

ACTION ITEM: Bob Stratton was asked to include a column for variance by amount and percent when presenting future budgets.

ACTION ITEM: Bob Stratton was asked to amend ARIN’s FY 2002 budget to reflect the approved fee change.

Other business - Ray reported that he has put out a last call for /48 recommendation and there may be action required by the next board meeting.

John moved to set aside discussion of the role of the Advisory Council. Michael seconded the motion. After brief discussion, the Board agreed to hold an informal meeting on Wednesday, October 31, 2001 to address this item. A vote was taken and was passed by unanimous vote - 6 ayes, 0 nays and 0 abstentions.

Next Board meeting - After brief discussion, the Board agreed to move the next Board meeting from Thursday, December 13, 2001 to Tuesday, December 11, 2001 in Salt Lake City.

Adjournment - Ray moved that the meeting adjourn at 3:27pm. John seconded the motion, which was passed by unanimous vote - 6 ayes, 0 nays and 0 abstentions.