Meeting of the ARIN Board of Trustees - 26 May 2021

Draft Minutes

These minutes are DRAFT. They have been reviewed by the ARIN Board of Trustees prior to posting. These minutes will remain draft until they are reviewed and approved by the ARIN Board of Trustees at their next regularly scheduled meeting.

via Video Teleconference

Attendees

  • Paul Andersen, Chair
  • Nancy Carter, Treasurer
  • John Curran, President & CEO
  • Peter Harrison, Trustee
  • Catherine Middleton, Trustee
  • Tina Morris, Trustee
  • Bill Sandiford, Vice Chair

ARIN Staff

  • Michael Abejuela, General Counsel, Board Secretary
  • Alyssa Arceneaux, Executive Coordinator
  • Anne-Rachel Inné, Sr. V.P., Government Affairs
  • Richard Jimmerson, COO
  • Brian Kirk, CFO
  • Therese Simcox, Sr. Executive Assistant, Scribe
  • John Sweeting, CCO

1. Welcome, Agenda Review & Disclosure of Conflicts of Interest

The Chair called the meeting to order at 4:01 p.m. ET. The presence of a quorum was noted. The Chair reviewed the agenda with the Board and called for any comments. There were no comments.

There were no disclosures of conflicts of interest reported.

2. Approval of the Minutes

(Exhibit A)

It was moved by John Curran, and seconded by Peter Harrison, that:

“The ARIN Board of Trustees approves the Minutes of April 28, 2021, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. ARIN 2021 Election Items

The Chair stated that the documents regarding the election were previously circulated and commented upon by the Board members. He asked if Board members had comments on any of the documents. There were no comments.

It was moved by John Curran and seconded by Catherine Middleton, that:

“The ARIN Board of Trustees approves the 2021 Board Guidance Letter to the ARIN Nomination Committee, the 2021 ARIN Election Processes, the 2021 ARIN Election Processes Calendar, and the 2021 NRO NC Election Processes, as presented.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

4. ARIN Q1 2021 Quarterly Reports

(Exhibit B, C, D, E)

  • ARIN Q1 Activity Report. The President stated that, as requested by the Board, the report has been updated with graphical representation now that enough data is available. He thanked the CFO and his team for making it possible. The Chair called for any comments. The Board expressed their appreciation on the format and information provided.

    It was noted there was a net outflow of inter-RIR transfers. The President explained that there are many legacy number resources in the ARIN registry; and as organizations clean them up, they are distributed across the globe. He pointed out that there is also an inflow of transfers as some resources end up permanently at organizations within the ARIN region.

    The Chair noted that IPv4 resource requests seemed ‘erratic’ compared to other types of requests. It was explained that this may be due to the waitlist and changes to requests that happen once in a quarter.

    It was asked that there be consistency in formatting the graphs in 2-dimensional representation only. The President stated that would be done.

    The Chair thanked the staff and stated that the report should be kept as presented, with changes being made in the future if requested.

  • ARIN Q1 Management Report. The COO provided an overview of the status of projects within the organization. Discussion ensued regarding the Number Resource Policy Manual and the Policy Development Process working groups in the Advisory Council. It was noted that the Advisory Council had not received some prepared feedback from staff due to being overtaken by events stemming from the pandemic. The President assured the Board that staff has held teleconferences with the respective working groups and the work is on track and progressing nicely.

  • ARIN Q1 Risk Register Report. The President provided a brief overview of the report and discussion ensued on how items are prioritized. The President noted that the next Risk Register will have an updated format to better present this information.

  • ARIN Q1 Technical Debt Report. The COO provided an overview on the status of technical debt items. Questions were asked with regard to how items are prioritized with the COO explaining the reasoning behind the prioritization, and noting how a recent community consultation influenced the timing of phase-out of legacy systems and associated risk.

    The Chair commended staff for all of the reports. He stated the quarterly reporting should remain in a steady state for providing to the Board unless any feedback on optimization is provided.

5. AFRINIC Update

(Exhibit F)

The Chair called for an executive session to update the Board on activities in AFRINIC.

6. General Counsel Update

Counsel provided an attorney-client privileged briefing to the Board on ARIN legal matters.

7. ARIN Fee Harmonization Consultation Report

(Exhibit G, H)

The President stated the fee consultation received a large level of feedback from the community. Some refinements have been made as a result, for example it was noted that a significant fee for reassignments might hinder accurate registry data so the proposed fee change now has a lower fee for reassignments. Overall there was support for simplifying the fee schedule and staff will be making a recommendation to the Board for making the change. The President stated that a final fee schedule would be prepared to present to the Board in June at their next meeting.

8. ARIN Board Open Action Item Review

(Exhibit I)

The President reviewed the list of open action items with the Board. There were no issues noted.

9. Any Other Business

The Chair called for any other business items. There were none.

10. Executive Session - ARIN Board Strategy Workshop

The Chair called for an executive session at 5:24 p.m. ET to discuss ARIN membership and Board leadership items.

The Chair thanked staff for their participation and efforts.

The Board exited the session at 6:21 p.m. ET.

11. Adjournment

The Chair entertained a motion to adjourn at 6:22 p.m. ET with unanimous consent of the Trustees and without objection.