Board of Trustees Meeting Minutes - 09 October 2020

via Teleconference

Attendees

  • Paul Andersen, Chair

  • Bill Sandiford, Vice Chair
  • Dan Alexander, Trustee
  • Nancy Carter, Treasurer

  • John Curran, President & CEO
  • Peter Harrison, Trustee
  • Catherine Middleton, Trustee

ARIN Board Secretary & General Counsel

  • Stephen M. Ryan, Esq.

ARIN Staff

  • Michael Abejuela, Deputy General Counsel
  • Richard Jimmerson, COO
  • Brian Kirk, CFO
  • Therese Simcox, Sr. E.A., Scribe
  • John Sweeting, CCO

1. Welcome & Agenda Review

The Chair called the meeting to order at 1:05 p.m. EDT. The presence of a quorum was noted. The Chair called for any comments on the agenda. There were no comments.

A. Approval of the Minutes of 29 July 2020 (Exhibit A)

B. Approval of Amended AC Standing Rules (Exhibits B & C)

C. Active Board ACSP List (Exhibit D)

It was moved by Bill Sandiford, and seconded by John Curran, that:

“The ARIN Board approves the Consent Agenda, as presented.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. IRS Form 990 Filing

(Exhibit E)

At their meeting on 15 September 2020, the ARIN Finance Committee reviewed and recommended filing the ARIN 2019 IRS Form 990. The Chair thanked the CFO, staff, and Finance Committee for their work on the form. The Treasurer stated that the Finance Committee spent a lot of time with the auditor and their tax partner going through the form. She stated it was reviewed by the audit firm, staff, and the Finance Committee and that all items are ready to move forward.

It was moved by Nancy Carter, and seconded by John Curran, that:

"The ARIN Board of Trustees, based on the recommendation of the ARIN Finance Committee, and having reviewed ARIN’s 2019 IRS Form 990, accepts this form and directs the President to file it with the IRS.”

The Chair called for discussion. The President stated that, going forward, staff will manage the process to avoid the need for any extensions for filing. Ms. Carter supported his comment, and stated the Finance Committee will also support the effort.

The motion carried unanimously, via roll call.

4. Ratification of Policies

At their meeting on 17 September 2020, the ARIN Advisory Council recommended adoption of the following policy by the ARIN Board of Trustees:

  • Recommended Draft Policy ARIN-2019-10: Inter-RIR M&A (Exhibit F)

It was moved by Peter Harrison, and seconded by John Curran, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts Recommended Draft Policy ARIN-2019-10: Inter-RIR M&A.”

The Chair called for discussion. The President confirmed that the Policy Development Process (PDP) was followed, and that the policy is supported by the community. He also noted that the ARIN AC determined that the policy is technically sound and allows fair and impartial number administration. The President noted that the change is a minor clarification of existing policy language.

The motion carried unanimously, via roll call vote.

5. Grant Selection Committee Recommendations

(Exhibit G)

The President reviewed the recommendations with the Board. He noted that of the 12 projects that met the initial application criteria, eight have been recommended totaling $60K. The projects involve: advancing IPv6; routing security; exchange points; education on Internet governance; and, voice peering on the Internet.

It was moved by John Curran, and seconded by Bill Sandiford, that:

“The ARIN Board of Trustees, based upon the recommendations of the Grant Selection Committee, directs that ARIN issue grants in accordance with the Grant Selection Committee report.”

The Chair called for discussion. The Chair recused himself, and turned chairing the meeting to the Vice Chair. The Chair then stated for transparency, that the individual directing the voice peering project is a member of his business organization as well, but the Chair noted that he and his firm have no involvement. The Chair also noted that the INTC project is chaired by Cathy Aronson, who is ARIN’s IETF Reporter; however, he did not see any issues with these items. The President stated that in 2021, the Grant Committee will have applicants identify their affiliations with ARIN, regardless of any conflict of interest.

Discussion ensued on providing partial funding to grant awardees, with the President explaining that organizations receiving partial funding are asked, before award, about viability and other funding sources.

Discussion of grants used to build infrastructure in the Caribbean took place. The President noted that CaribNOG would be handling engagement with the community as needed.

The motion carried unanimously, via roll call.

The Chair resumed conducting the meeting.

6. Brief Overview of ARIN 46 Virtual Meeting

The Chair requested that the CCO provide an update. The CCO stated that staff is busy crafting a two-day Public Policy Member Meeting (PPML), October 14 and 15. He noted that the Communications Department has worked very hard creatively, also adding breakout rooms at the end of the first day. There will be five breakout rooms – one of which is to meet the Board (October 14 at 3 p.m. EDT), and to meet the AC Chair and Vice Chair. The CCO stated that the other four will be for policy discussion. He noted that the following Friday, 23 October, the ARIN Member’s Meeting will be held.

7. General Counsel Update

There was no report at this time.

The Board entered an executive session at 1:32 p.m. EDT, exiting the session at 1:52 p.m. EDT. The President summarized the resulting action item from the session, which is to engage the ARIN Advisory Council to discuss the opportunity for additional staff support in Number Resource Policy Manual (NRPM) and PDP development activities, with the President to provide an update at the next Board meeting.

8. Any Other Business

The Chair called for any other business. No other items.

9. Adjournment

The Chair entertained a motion to adjourn at 1:52 p.m. EDT. John Curran moved to adjourn, seconded by Dan Alexander. The meeting adjourned with no objections.