ARIN XXII Members Meeting Notes - 17 October 2008 [Archived]

Meeting Called to Order

Speaker: Ray Plzak, ARIN President and CEO

Transcript

Ray Plzak opened the meeting with announcements and thanked Center Gate Research and Los Nettos for sponsoring the ARIN XXII network connectivity and supporting the Cyber Café. He encouraged all remote participants and attendees to complete the meeting surveys, which will also enter them in a prize drawing.

ARIN Board and Advisory Council Election Procedures

Speaker: Jud Lewis, ARIN Membership Coordinator

Presentation: PDF

Transcript

Jud Lewis described the voting procedures and timeline for the Board of Trustees and Advisory Council elections. Election results will be announced no later than 31 October 2008 to the arin-announce@arin.net mailing list and the ARIN website.

Highlights:

• Elections are being held to fill 2 open seats on the Board of Trustees and 5 open seats on the Advisory Council. The open NRO NC seat is being filled by appointment this year following the procedures in the ASO Memorandum of Understanding.
• Biographies of each candidate as well as statements of support are available on the ARIN website.
• Voters must be the designated member representative (DMR) for an ARIN General Member in good standing. The deadline to establish voter eligibility was 3 October 2008.
• Jud briefly explained the online voting procedures, and invited anyone with questions to visit the Election Help Desk or e-mail info@arin.net for assistance.

Jud turned the microphone back over to Ray Plzak who then moderated the candidate speeches.

Election - Candidate Speeches

Advisory Council Candidates

Transcript

All candidates were invited to state their qualifications in a short speech to the audience. Candidates who were present and spoke were:

• Dan Alexander
• Scott Beuker
• Kent Claussen
• Marc Crandall
• Bill Darte
• David Farmer
• Christopher Grundemann
• Matt Pounsett
• John Spence
• John Sweeting

The following candidate was not present to speak. His statement of motivation to serve on the AC and abbreviated biography were presented to attendees.

• Alex Rubenstein

Board of Trustees Candidates

Transcript

All candidates were invited to present their qualifications in a short speech to the audience. Candidates who spoke were:

• Timothy Denton
• Vikas Khanna
• Bill Woodcock

The following candidate was not present to speak. His statement of motivation to serve on the Board and abbreviated biography were presented to attendees. In addition, Ray Plzak read a supplemental statement submitted by the candidate.

• Richard Swee

Ray closed with a quick review of voting procedures.

ARIN Department Reports

ARIN department directors presented status reports on their departments’ accomplishments and goals.

Member Services

Presenter: Susan Hamlin, ARIN Director of Member Services

Presentation: PDF

Transcript

Highlights:

• 2 new staff members: Scott Gordon, Web Designer and Judson Lewis, Membership Coordinator
• Membership Statistics as of 30 September 2008
• Services – The 2007 Annual Report was done as an online presentation available on the website. The ARIN Consultation and Suggestion Process (ACSP) is active, with 21 suggestions to date in 2008
• Projects – “Get Out the Vote” campaign to encourage ARIN election participation. There have been two additional Public Policy meetings in the Caribbean Sector. A website redesign is in process, and we hope to have the new site up around the end of the year.
• Coming soon – ARIN Meeting Fellowship Program to begin in 2009. We will have another Caribbean Sector Meeting in Barbados in February and ARIN XXIII will be held in 26-29 April 2009 in San Antonio, Texas.
• Beginning in 2010 we will be going to a three annual meetings per year schedule; February in the Caribbean, June in Canada, and an October back-to-back meeting w/ NANOG in the Continental United States.

Discussion Overview [Transcript]

Registration Services

Presenter: Leslie Nobile, ARIN Director of Registration Services

Presentation: PDF

Transcript

Leslie Nobile provided an update on the Registration Services Department.

Highlights:

• Outreach to legacy space holders, and full statistics on Legacy RSA requests and status
• Lame delegation testing and follow-up is ongoing. Lame delegation statistics as of 8 October 2008 were provided.
• In response to ACSP suggestion 2008.17, ARIN is adding a “last contacted date” field to WHOIS
• Statistics as of October 2008 were provided for: Registration Services Help Desk, IPv4 and IPv6 allocation and usage, Organization templates and Network Modification templates processed.

Discussion Overview [Transcript]

Financial Services

Presenter: Bob Stratton, ARIN Director of Financial Services

Presentation: PDF

Transcript

Bob Stratton gave an update on the Financial Service Department.

Highlights:

• The process of digitizing all Registration Services Agreements is ongoing.
• We are working with Engineering to integrate accounting records on the website so that you can manage your financial function through the website.
• We have implemented a number of financial controls that were recommended in the Sarbanes-Oxley Audit. There is now an off-site lockbox for billing, and we have set up a separate payroll account for better controls.

Discussion Overview [Transcript]

Engineering

Presenter: Mark Kosters, ARIN Chief Technology Officer

Presentation: PDF

Transcript

Mark Kosters gave an update on the Engineering Department.

Highlights:

• Operations – Rebuilt Ashburn Colocation equipment. Colocation site for the West Coast has been selected, and an announcement is pending. A disaster recovery site is being planned. In house, we have IPv6 to the desktop, and are moving all the legacy applications onto new hardware.
• Provided current statistics forWHOIS, IRR WHOIS and Origin AS v. Route Views
• Development – Secure Login is now available, and we are also improving existing systems.
• Quality Assurance – This new department has been busy supporting development of the Secure Login, including broad browser support and full regression testing.
• Requirements – Testable systems, documenting functionality and auditing functionality
• Upcoming challenges include: adding more Secure Login features, next generation Directory Services, RESCERT and DNSSEC integration with the Secure Login, helping to identify fraud, and continuing to replace legacy systems.

Discussion Overview [Transcript]

Human Resources and Administration

Presenter: Mary K. Lee, ARIN Director of HR & Administration

Presentation: PDF

Transcript

Mary K Lee updated the attendees on the Human Resource and Administration Department.

Highlights:

• 3rd salary survey completed.
• The current average tenure is five years.
• We continue to support employee training and higher education. Currently four employees are working on degrees, and many others have participated in training to expand their skill sets.

Discussion Overview [Transcript]

Government Affairs and Public Policy Report

Speaker: Cathy Handley, Executive Director of Government Affairs and Public Policy

Transcript

Cathy Handley gave an update on her activities.

Highlights:

• Works as government liaison, traveling extensively throughout the region, and attends events to raise the profile of ARIN.
• Focused on raising awareness of the need to adopt IPv6, by making sure that governments and other non-government organizations have the facts necessary for making decisions regarding IPv6.
• Is participating in international Internet governance activities, working in communities of the IGF, ISOC, the NRO and the other RIRs to increase awareness of our community’s issues and concerns.

ARIN Advisory Council Report

Speaker: Leo Bicknell, ARIN AC, Chair

Presentation: PDF

Transcript

Leo Bicknell provided an update on the activities of the Advisory Council.

Highlights:

• Offered an overview of the time commitment and travel that AC members perform as part of their duties.
• AC meeting is now moved to the end of the meeting to allow more time.
• Policy update since Denver:
  • 4 adopted and implemented; 2007-17 2007-21, 2007-23, 2007-27
  • Carried over to ARIN XXII; 2007-14, 2008-2, 2008-3
  • New proposals that have been discussed this week; 2008-4, 2008-5, 2008-6, and 2008-7
• AC elections open today and there are 11 candidates running for 5 positions. Two incumbents have chosen not to run for another term. Leo thanked Alec Peterson and Suzanne Woolf for their years of service.

ARIN Financial Report

Speaker: Bob Stratton, ARIN Director of Financial Services

Presentation: PDF

Transcript

In the Treasurer’s absence, Bob Stratton gave the ARIN Financial Report.

Highlights:

• Discussed the options for selecting a Treasurer with a financial background to serve on the Board in response to Sarbanes-Oxley audit recommended actions.
• Financial Committee accepted the audited financial statement for 2007, and continues to monitor ARIN’s financial position.
• Reviewed the statement of ARIN’s financial position and activities

ARIN Board of Trustees Report

Speaker: John Curran, ARIN Chairman of the Board

Transcript

John Curran presented an update on Board of Trustees activities.

Highlights:

• The following policies were adopted by the board: 2007-17, 2007-21, 2007-23, and 2008-1.
• The ARIN Bylaws were revised to eliminate duplication, and the Board has created a single set of election instructions for the Board, AC, and NRO Number Council.
• Adopted a fraud reporting process which is now available on the ARIN website.
• IRPEP – Briefed the community on pending changes at last ARIN meeting. The new process is ready for adoption, but will not be implemented until after the policy cycle for this meeting has ended
• Emphasized the importance of voting in the Board elections, two seats are opening, and only one incumbent is running, so there will be at least one new Board member next year.
• Special thanks to Lee Howard who is not running for another term on the Board for his years of service to ARIN.

Open Microphone

Moderator: John Curran, ARIN Chairman of the Board

Transcript

John Curran opened the microphone for comments from the floor. Topics of discussion included:

• A thank you to ARIN staff for a good meeting
• A request that all attendees contact other members and ask them to vote in the Board and AC election
• A thank you to new attendees for their willingness to get up and be heard

For discussion details, please see the transcript.

Closing Announcements and Adjournment

Speaker: Ray Plzak, ARIN President and CEO

Transcript

Ray Plzak first thanked sponsors the meeting sponsors, Los Nettos and Center Gate Research. He reiterated the theme of community transition, citing the new remote participation options, the planned changes to the meeting calendar, and the new website functions. Ray closed by announcing that after eight years at the helm of ARIN, he would be stepping down as President and CEO effective 31 December 2008.

John Curran returned to the microphone to thank Ray for his service, and to announce that he would, as Chairman of the Board, be stepping in as interim CEO, and that an executive search committee has been formed to find a new ARIN President and CEO. He stated that Paul Vixie would be leading this committee and any recommendations should be directed to him. John also pointed out that Ray would continue to participate in ARIN, filling a key role in outreach efforts in the near term.

Ray returned to the microphone to close the meeting and invite attendees to participate in the next two meetings in Barbados in February and San Antonio, Texas 26-29 April 2009.

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