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ARIN XIV Members Meeting Minutes - 22 October 2004

Announcements and Call to Order

Speaker: Ray Plzak, ARIN President & CEO

Presentation (Read-only): PDF PPT

Ray opened the meeting at 9:00 AM EDT with thanks to the sponsors: America Online and Time Warner Cable. He concluded with a review of the revised agenda for the day.

ARIN Board and Advisory Council Election Procedures

Presenter: Megan Kruse, ARIN Communications Specialist

Presentation (Read-only): PDF PPT

Megan described the voting procedures for the Board of Trustees and Advisory Council elections. Voting will open Monday, October 25, at 9:00 AM EDT and close 7 days later at 9:00 AM EST on November 1. Election results will be announced no later than November 8, 2004, to the arin-announce mailing list and the ARIN website.

There are two (2) open seats on the Board of Trustees and five (5) open seats on the Advisory Council.

Biographies of each candidate as well as statements of support are available on ARIN's website.

Voters must be the designated member representative for an ARIN General Member in good standing. After an online vote is cast, the voter must respond to a confirmation e-mail that is sent to the representative's e-mail address. Once a vote is confirmed, ARIN staff verifies the organization's membership status before counting the vote.

Election - Advisory Council Candidates

Presentation (Read-only): PDF PPT

All candidates in attendance were invited to present their qualifications in a short speech to the audience. Candidates that were present and spoke were:

  • Paul Andersen
  • Marla Azinger
  • Ron da Silva
  • Gregory Massel
  • Scott Shackleford

The following candidates were not present to speak, so their statements of motivation to serve on the AC and abbreviated biographies were presented to attendees, as well as the URLs to view their full biographies online.

  • Owen DeLong
  • Alan Levin
  • Michael Loevner
  • Alex Rubenstein
  • Bill Sangiwa
  • Cathy Wittbrodt

Election - Board of Trustees Candidates

Presentation (Read-only): PDF PPT

All candidates in attendance were invited to present their qualifications in a short speech to the audience. Candidates that spoke were:

  • Lee Howard
  • Aaron Hughes
  • David Kessens
  • Bill Manning
  • Alec Peterson
  • Barry Shein

The following candidate was not present to speak, so his statement of motivation to serve on the Board and an abbreviated biography was presented to attendees, as well as the URL to view his full biography online.

  • Paul Vixie

LACNIC (moved from Day 1 of Public Policy Meeting)

Presenter: Raúl Echeberría, LACNIC CEO

Presentation (Read-only): PDF PPT

Raúl presented a report on activities in the LACNIC region. His report included information on LACNIC's finances, registration statistics, engineering activities, policy updates, special projects, and LACNIC meetings.

Highlights:

  • Moving toward being self-sustainable by January 1, 2005, and there are recommendations from the Finance Review Committee to set up a Reserve Fund.
  • Consistent and solid growth in LACNIC membership.
  • Continuing growth seen in both size and number of IPv4 allocations.
  • Training efforts have been taking place around the entire LACNIC region, with sessions held in countries that represent 77 percent of LACNIC membership.
  • LACNIC VI was a successful meeting with 122 attendees from 23 countries, and included LACNIC's hosting of meetings for LACTLD, CLARA, eCOM-LAC and joint activities. The meeting also resulted in the formation of the Latin American IPv6 Task Force, the adoption of a new policy development process, a new lame delegation policy, and the signing of an agreement with ISC for the deployment of 7 anycast copies of root server F in the LACNIC region.
  • Current special projects include FRIDA, a small grants program to support research in ICTs in Latin America. It is a joint initiative of LACNIC, The Institute for the Connectivity in The Americas (ICA) and the International Development Research Center–IDRC (Canada).
  • LACNIC VII will be held in San Jose, Costa Rica, October 26-28, 2004.

ARIN Service Level Agreements (moved from Day 2 of Public Policy Meeting)

Presenter: Nate Davis, ARIN Director of Operations

Presentation (Read-only): PDF PPT

Nate provided details of ARIN's Service Level Agreements, reflecting an effort to provide the community information on ARIN's targets and goals.

Highlights:

  • ARIN is implementing measurements to monitor its performance against established targets. These targets do not include internal commitments, only external services. Measurement of some of these goals is automated, while others will be done manually.
  • Continuing to implement processes, procedures, and infrastructure to meet targets.
  • ARIN will report to the community on the effectiveness and progress in meeting targets.

Department Reports

ARIN department directors presented status reports on their departments' accomplishments and goals.

Human Resources & Administration
Presenter: Mary K. Lee, ARIN Director of HR & Administration

Presentation (Read-only): PDF PPT

Business
Presenter: Bob Stratton, ARIN Director of Business

Presentation (Read-only): PDF PPT

Engineering
Presenter: Ginny Listman, ARIN Director of Engineering

Presentation (Read-only): PDF PPT

Question:

  • For the RWhois checker, does this notify the applicable POCs? Ginny responded that no, currently it is just a tool for use within ARIN's Registration Services Department. Leslie Nobile added that it is currently in phase 1, and that phase 2 would include a mechanism for notifying POCs.

Member Services
Presenter: Susan Hamlin, ARIN Director of Member Services

Presentation (Read-only): PDF PPT

Registration Services
Presenter: Leslie Nobile, ARIN Director of Registration Services

Presentation (Read-only): PDF PPT

ARIN Advisory Council Report

Chair and Presenter: Alec Peterson

Presentation (Read-only): PDF PPT

Alec Peterson presented a report on the activities of the ARIN Advisory Council.

Existing Proposals:

New proposal:

  • Directory Services proposal based on Leo Bicknell's WHOIS proposal will be worked on by an AC discussion group. As part of this work, policy references to WHOIS will be changed to "directory services."

ARIN Board Report

Chairman and Presenter: John Curran

Presentation (Read-only): PDF PPT

John presented a report on the activities of the ARIN Board of Trustees.

  • A major focus of activities has been work surrounding the NRO, WSIS, and ICANN.
  • Work on evaluating or revising the Internet Resource Policy Evaluation Process (IRPEP), the ARIN election process, and ARIN Board and ARIN AC travel policies.
  • Updated Finance Committee Charter.
  • Adopted improved and simplified fee schedule.
  • Adopted the Number Resource Policy Manual (NRPM).
  • Adopted the following proposals:
    • 2002-2: Experimental Internet Resource Allocations
    • 2003-5: Distributed Information Server Use Requirements
    • 2003-4: IPv6 Policy Change

Financial Report

Treasurer and Presenter: Lee Howard

Presentation (Read-only): PDF PPT

Lee presented a report on ARIN's finances. Highlights included:

  • Audit of internal procedures at ARIN will begin November 1, 2004. This is a requirement for for-profit companies under the Sarbanes/Oxley Act. It is not required for nonprofits like ARIN, but the process was recommended by financial auditors.
  • Review of 2005 budget completed, approved by Board on October 20, 2004.
  • Reduced initial IPv4 fees, and simplified end-user assignment fees with new fee schedule.
  • Implementing new IPv6 fee structure and an extension of the IPv6 fee waiver under discussion.

Open Microphone

Moderator: John Curran

John Curran opened an Open Microphone session for comments.

Comments:

  • Lee Howard requested comments on ARIN's current fee waivers for IPv6, including whether or not ARIN is promoting IPv6 and the practice of waiving fees for one year at a time.
    • There are not that many IPv6 allocations. The revenue impact cannot be large. Fee waivers will speed up adoption. ARIN staff responded that of 100 total IPv6 allocations, ARIN was waiving about $65K in revenue.
    • I support the current waiver on v6. Reviewing the waivers each year is a good method, but extending the waiver to cover 2-3 years might be acceptable.
    • There should be some charge for address space, independent of protocol.
    • Maybe ARIN should waive fees for more than one year at a time. Some companies may be afraid of future v6 charges and not use the protocol.
    • Fee waivers encourage innovation. Think back to when IPv4 was still in its adoption phase. People went and got Class C address space because they knew they would not be charged for it. They would spend their spare time as a hobbyist. Now the hobbyist's company is using the protocol thanks to his knowledge.
    • I have no objection to charging fees to companies that make money. Another audience member agreed, saying ARIN could waive fees until the company starts providing IPv6 services to customers for profit. Until then, companies could apply for billing exemptions.
    • I support the current waiver for subscribers. Anything we can do to encourage IPv6 is good, as the ARIN region is behind other RIR regions.
    • My company only has IPv6 address space because it's fun to play with and we have customers that like to play. There is no swamp so far, and it encourages development. The current policy works because it provides good allocation sizes and does not create a mess in the process. The policy will be successful if fees are waived until people use IPv6 in production.
    • We should keep the current waivers. Adoption may be closer than we all realize. Keep the 1-year review period.
    • Production does not mean revenue. Revenue takes time to build and businesses have to see the value to build the business.
    • Perhaps ARIN should extend the waivers to 2-3 years, keeping the 1-year evaluation period, in order to create a rolling 2-3 period of fee waivers. John Curran asked if the speaker had a preference of 2 or 3 years. The speaker did not have a preference.
    • I support the idea of a 2-3 year rolling window for fee waivers.

Closing Announcements and Meeting Adjournment

Ray Plzak made closing announcements and again thanked America Online and Time Warner Cable for their sponsorship. He thanked the Board, the AC, and the audience for their efforts in making the meeting a success. Ray also thanked both the ARIN staff in attendance and those back at the office for their work. He concluded with announcement that details on ARIN XV would be provided soon. The meeting was adjourned at 11:44 EDT.