Mailing List Acceptable Use Policy
ARIN mailing lists provide information and facilitate discussion of subjects pertinent to the ARIN Mission Statement. The general purpose of each list is described on the ARIN website. ARIN maintains mailing lists at its sole discretion and may create, modify, or remove a mailing list or change the subscriber requirements of its lists at any time. ARIN may cancel a subscription if the individual or his/her organization no longer meets the list's posted subscription requirements.
- Discussion will focus on the stated purpose of the list.
- List participants acknowledge that mailing list posts are publicly available on ARIN mailing lists, archived on the ARIN website, may be used in materials related to ARIN's process, procedures, operations, and are subject to legal rules of discovery.
- Role accounts may be subscribed to mailing lists, as long as the email account does not generate auto-reply messages, such as ticketing messages.
- Auto-reply messages, such as out-of-office messages, are prohibited from any email account subscribed to the list.
- List administration messages, such as unsubscribe requests, must not be sent to the list. Instructions on how to submit mailing-list related requests are detailed on ARIN's website.
- Statements of a political or philosophical nature are discouraged.
- List participants do not have the right to demand or expect explanations from ARIN on a routine basis in response to their postings.
- Mailing list posts held for moderation or posts from those who have had mailing list privileges revoked, may not submit posts under any other email address or alias.
- Discussion regarding actions that ARIN has taken to warn or remove AUP violating list participants should be directed to email@example.com or firstname.lastname@example.org.
Specifically Prohibited Activities
The following activities are specifically prohibited on any ARIN mailing list:
- Statements that include foul language, personal character attacks, or show disrespect for other participants, including ARIN.
- Statements that are slanderous or libelous, including making accusations of criminal conduct in the absence of an indictment or conviction.
- Product marketing, business development, or business lead purposes.
- Use or distribution of others' comments or email addresses for any purpose other than to discuss relevant issues pertaining to approved topics.
- Posts which interfere with the customary communications on the list.
- Postings by fictional or non-identifiable names and addresses.
- Posting false or fictitious statements.
- Using or extracting subscribers’ email addresses, organizational information, or any other mailing list attributes, for derivative mailing lists of any form.
- Actions, that while not described specifically here, are similar to the conduct described.
Reporting Violations and Enforcement
ARIN reserves the right to maintain order and decorum on the mailing lists it manages, to include imposing disciplinary actions on individual mailing list subscribers. At its own discretion, ARIN may take any one or more of the following actions in response to a reported violation or its own determination that a violation has occurred:
- Issue the offender a written warning; and/or
- Filter/remove the offender's message(s); and/or
- Immediately revoke the offender's posting privileges to one or all ARIN mailing list(s); and/or
- Revoke posting privileges for a specified time period or permanently.
ARIN's decision pursuant to this policy will be made by the President, with the advice of ARIN's counsel, and a three member standing AUP committee [see Charter]. The committee is comprised of one member appointed by the Board of Trustees, one member appointed from the Advisory Council, and one member selected by the President from a volunteer pool of members in good standing. Committee members serve a one-year term beginning in February of each year and may be reappointed.
Whenever possible, the President will ask the AUP committee to review the proposed course of action to ensure the decision is sound and consistent with the described procedures. The President has authority to issue private (off mailing list) warnings to alleged offenders of perceived violations and specific posts. In such a circumstance, the committee will be notified, in advance with sufficient time to review and provide comment to the President, of the action. Revocation of mailing list privileges will require AUP committee approval. In cases where an alleged offender wishes to submit additional information, or to seek reconsideration of a decision, this committee will also be asked to review such materials and report its findings to the President.
Community members may report to ARIN what they believe to be a violation of this AUP by notifying email@example.com. Information provided must include the mailing list name (arin-ppml/arin-discuss), date of post, time of post, name of poster and subject header, and a reference to the reason why it is believed to violate this AUP.
Reservation of Rights
Notwithstanding anything in this policy, ARIN specifically reserves the right to pursue any remedy in law or equity.
The members of the ARIN 2014 Mailing List Acceptable Use Policy (AUP) Committee are ARIN Trustee Bill Sandiford serving as Chair, Advisory Council Member Kevin Blumberg, and General Member Ronald da Silva, per Board of Trustees meeting of 06 January 2014.
The Advisory Committee to the President on the Mailing List Acceptable Use Policy is responsible for reviewing alleged AUP violations and advising the President on proposed courses of action to ensure the decisions are sound and consistent with described procedures.
2.0 Composition of the Committee
ARIN General Counsel shall serve in an advisory capacity to the Committee.
The Committee shall be composed of the following members:
2.1. One elected member from the ARIN Board of Trustees. The Trustee Representative shall be appointed by the Board of Trustees at its first business meeting of the year.
2.2. One member of the ARIN Advisory Council (AC). The AC Representative shall be appointed by the ARIN Board of Trustees.
2.3. One member in good standing from the ARIN General Membership. The General Member Representative shall be appointed by the Board. A volunteer pool may be compiled by ARIN Staff following a general call for volunteers to the appropriate ARIN mailing list(s) and confirmation of the Member’s eligibility.
The Trustee representative shall chair the meetings. Members may serve successive one year terms as long as they continue to meet the selection criteria. Vacancies on the Committee during the term shall be filled in the same manner as the regular selection process.
3.0 Scope of Responsibilities
Whenever possible, the President of ARIN shall consult with the Committee prior to taking action pursuant to the Mailing List AUP. The President shall notify the Committee of actions taken in exigent circumstances without Committee consultation. The Committee shall advise the President of its determination regarding alleged AUP violations and any sanction recommendations in light of the policy and/or enforcement procedures. The Committee may recommend changes to the policy and/or enforcement procedures as the Committee feels are needed.
All Committee communication shall be kept private. The Committee shall promptly make its recommendations to the President. Any Committee member may also submit advice to the President individually.