NRO Number Council (NRO NC) Election/Appointment Procedures
Table of Contents
- NRO NC Nominee Eligibility Requirements & Responsibilities Upon Election
- Candidate Campaign Guidelines
- NRO NC Nomination Process
- Member Notification of Final Candidate Slate
- Withdrawn Candidates
- Voting - Election Years
- Voting - Appointment Years
- Vote Counting and Announcement of Election Results
- NRO NC Tiebreak
- Interim Appointments
The Number Resource Organization Number Council (NRO NC) advises the NRO Executive Council on global Internet number resource policy proposals. Under the terms of a Memorandum of Understanding (MoU) signed between the Internet Corporation for Assigned Names and Numbers (ICANN) and the NRO in October 2003, the NRO NC also performs the role of the ICANN Address Supporting Organization Address Council (ASO AC).
Each Regional Internet Registry (RIR) elects or appoints three representatives to the NRO NC. In the ARIN region, one seat opens each year. For two years, eligible Voting Contacts from ARIN Member organizations, NANOG meeting attendees, and ARIN Public Policy Meeting attendees elect representatives, and every third year, the ARIN Board of Trustees appoints a representative. Representatives serve staggered three-year terms, beginning on 1 January following the ARIN Election period and ending 31 December.
The NRO NC Nomination and Election requirements may be found in the MoU.
All NRO NC nominees are subject to the Conflicts of Interest policy, and should have a track record of involvement with issues related to Internet number resources. Nominees should also be available to travel to NRO NC and ARIN meetings, participate in conference calls, and attend to NRO NC matters. Nominees do not need to be representatives from ARIN Member organizations, but must reside within the ARIN region.
Candidates may seek support via ARIN-sponsored forums. ARIN provides community Statements of Support for each candidate on its website. Candidates may also provide one link from their biography page to a social media page of their choice. Candidates may use personal social media to engage in dialogue with community members. Candidates are also provided an opportunity to speak at the October ARIN Public Policy Meeting, held at the opening of the voting period. In order to prevent list abuse and subscriber spam, candidates may not use ARIN mailing or member lists for campaign purposes. A list of ARIN Member organizations eligible to vote is provided for candidate use.
Any individual, regardless of ARIN membership status, may self-nominate or nominate one or more candidates for any open NRO NC position.
An open call for nominations is posted to the ARIN Announce mailing list and the ARIN website approximately 80 calendar days prior to the October ARIN Public Policy and Members Meeting. Any individual may make a nomination by filling out the online nomination form.
Each nominee must submit the online nominee questionnaire in order to run for an NRO NC position. Sections in italics may be published on the ARIN website as a candidate's biography, and may be displayed and/or distributed at the October ARIN Public Policy and Members Meeting.
2016 Candidate Questions
- Email address
- Optionally one URL to any one blog, social media, or external website of your choice
- Phone number
- Postal address including country of residence
- Bearing in mind that you run and serve as an individual, rather than representing an organization, is there an organizational affiliation you'd like to state?
- Are you available to serve the entirety of a three-year term?
- Describe any limitations on your ability to travel to attend ARIN and ICANN meetings in person.
- Why do you want to serve on the NRO NC, and what goals do you want to accomplish?
- What, if any, conflicts of interest might arise for you as an NRO NC member? Specifically, do you serve in what could be perceived as any Internet governance roles, provide any services directly or indirectly to ARIN, or represent any significant interest from the community?
- What is your record of serving the Internet community in the ARIN region?
- What differentiates you as a candidate, or makes you uniquely suited to serve on the NRO NC?
- Provide a brief biography of recent experience, associations, and affiliations relevant to serving on the NRO NC, including names of organizations, positions held, specific duties, and dates of service.
- In light of the ongoing transition from IPv4 to IPv6, do you have experience do you wish to share with the community that is noteworthy in terms of IPv6 adoption?
- What is your view of the existing bottom-up, self-governance model and structure of the Regional Internet Registry (RIR) system? Do you believe there are other models or structures that would work better?
Questionnaires are due from all nominees within three business days of the close of the nomination period, or they will be dropped from consideration. Note: Multiple attempts are made by ARIN staff to contact the nominee before a nominee is dropped from consideration.
Nominations close approximately 50 days prior to the October ARIN Public Policy and Members Meeting.
ARIN's Communications and Member Services Department will verify that all nominated individuals are willing and able to fulfill a three-year term.
ARIN will post the final slate of candidates to ARIN Announce and will make the slate available to all eligible Voting Contacts no later than 10 calendar days prior to the October ARIN Public Policy and Members Meeting. The candidate list and biographies are also posted on the ARIN website. Any individual may submit a Statement of Support for a candidate through a link on the Election Headquarters page.
NRO NC candidates are given the opportunity to present their credentials in a speech not to exceed five minutes during the first day of the October ARIN Public Policy and Members Meeting.
ARIN will post any known withdrawn candidates to ARIN Announce and will notify all eligible Voting Contacts. If a withdrawal results in fewer qualified candidates than are required, ARIN's Board of Trustees may appoint candidates at its discretion to reach the required number.
October NANOG/ARIN Meeting attendees and Voting Contacts for General Members in Good Standing are eligible to vote in NRO NC elections (with the exception of RIR staff). Voting Contact voter eligibility must be established no later than 45 days before the ARIN Board of Trustees and Advisory Council (AC) elections. The voter for each ARIN Member organization must have a confirmed “Voting Contact” Point of Contact (POC) record linked to an ARIN Online account to be eligible to vote in ARIN Elections.
Voting will open three days before the start of the ARIN Meeting for non-Voting Contact October NANOG/ARIN meeting attendees who completed meeting registration seven or more days prior to the start of the ARIN Meeting.
Voting will open on the first day of the October ARIN Public Policy and Members Meeting for all eligible Voting Contacts from ARIN Member organizations, and will close seven calendar days after the meeting.
Regardless of your status as an ARIN Member Voting Contact and a NANOG/ARIN Meeting attendee, you may only vote once in the NRO NC election.
The Election System Instructions page explains the online voting process.
Every third year, the ARIN Board of Trustees appoints a representative to the NRO NC from the ARIN region. After the nomination period closes, the ARIN Trustees vote via a secret ballot.
Upcoming Election/Appointment Years
- 2016: Election
- 2017: Appointment
- 2018: Election
The President and CEO of ARIN and one ARIN Trustee confirm the vote tally to determine the winners in cooperation with ARIN's General Counsel. ARIN staff provides vote counters with a copy of the voting log and asks each to provide an independent tally and declare the winner(s). If the three results are identical, the ARIN President and CEO reports the findings to the ARIN Trustees and verifies that the election process was upheld. ARIN posts the election results to the ARIN website and the ARIN Announce mailing list within seven calendar days of the close of election period.
If multiple candidates receive the same number of votes for the final available open seat, those candidate names will be placed in a random drawing, conducted by the President and CEO of ARIN, with the Director of Communications and Member Services and ARIN's General Counsel serving as witnesses.
The ARIN Board of Trustees may appoint an individual to the NRO NC to fill a vacancy created by an NRO NC representative from the ARIN region either being unable to complete their term, or being removed by the ARIN Trustees. As part of this process, the ARIN Trustees form a Committee of the Whole to nominate at least two candidates for this position, and votes via secret ballot to select an appointee.
The person receiving the majority of votes of the active members of the ARIN Board of Trustees will be the appointee. If in the first round of voting no candidate receives the majority of the votes cast, then the two candidates receiving the most votes will be placed into a run-off vote with the same rules.
The President and CEO of ARIN will notify the successful candidate of his or her interim appointment for the remainder of the calendar year. The remaining term of that position will be open to the next regularly scheduled general election or appointment process.
Any elected NRO NC representative from the ARIN region may be removed from office, with or without cause, by a majority vote held by the ARIN Board of Trustees, meeting in person at a meeting where the notice describes this purpose. The individual whose removal is to be voted upon is entitled to at least 10 calendar days' notice and may appear before and be heard at such a meeting. Removal may proceed without the ARIN representative's presence at the meeting.