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Board of Trustees and Advisory Council Election Procedures

Table of Contents

Nomination Process

Nominator Eligibility

ARIN Trustees and representatives from General Members in Good Standing may make up to three nominations for each open ARIN Board of Trustees and Advisory Council (AC) position. ARIN Trustees and representatives from General Members in Good Standing may nominate themselves, ARIN Members, or non-members according to the guidelines set in the ARIN Bylaws (Bylaws, Article VIII, Section 2.) and explained in the call for nominations. Nominees need not be ARIN General Members in Good Standing. Non-members may self-nominate by petition.

Call for Nominations

An open call for nominations is posted to the ARIN Announce mailing list and the ARIN website approximately 80 calendar days prior to the October ARIN Public Policy and Members Meeting. ARIN Trustees and representatives from General Members in Good Standing may make nominations by filling out the online nomination form, which is linked from the Election Headquarters page.

A nominator must provide the following information:

  • Their first and last name, organization, member Org ID email address, and phone number
  • First and last name of nominee(s)
  • The nominee's organization
  • The nominee's email address
  • The nominee's phone number

Nominee Questionnaires

Each nominee must submit the appropriate nominee questionnaire online in order to run for an ARIN Board of Trustees or Advisory Council position. Each year the Nomination Committee (NomCom) shall compose a questionnaire for each open position designed to elicit details of each nominee's relevant experience. The responses are displayed and/or distributed, unedited, prior to and at the October ARIN Public Policy and Members Meeting.

Draft 2018 ARIN Board of Trustees Nominee Questions
Public

Note - answers to the questions in this portion of the questionnaire will be made public on the ARIN website and in any related election/appointment materials

  1. Education:
    1. Please list any undergraduate degree(s) you received, the institution and the date issued; and
    2. List any graduate degrees you have received, the institution and the date it was issued.
  2. Board Member Job Requirements:
    • Potential ARIN Board Members are expected to thoroughly review the Board Member Job Requirements as found here: [provide link] as part of completing this questionnaire. Do  you foresee any issues with fully executing those requirements and expectations? If yes, please provide specific details below.
  3. Present Job:
    • Please provide the name of any company or organization you currently are employed by or receive direct or indirect compensation from. Please describe the business of each such entity and your current title, and the office address of the business.
  4. Not-for-profit Board Service:
    1. Please identify any non-profit corporate board(s) you currently serve on, how long you have served and what offices, if any you have held.
    2. Similarly, please identify any non-profit corporate board you served on in the past 5 years that are not included in answer to (a); and
    3. Please describe how service under (a) or (b) may have prepared you for service to ARIN.
  5. Required Biography:
    • Please provide here your full biographical information (attached separate resume or Curriculum Vitae is an acceptable substitution) including, if you choose, any data asked for in this questionnaire, and provide a brief description highlighting your experience relevant to the duties of the ARIN Board of Trustees. You may also optionally include additional web links to external websites (e.g. social media) though that may not be substituted for the aforementioned required biography.
  6. Conflicts of Interest:
    1. Please disclose any conflicts of interest you may have that would impact your ability to perform your duty as a member of the ARIN Board of Trustees.
    2. How do you propose to resolve any conflicts identified in (a)?
  7. Related Experience:
    • Do you have any other industry related experience that you feel is relevant to your serving? What did you find the most rewarding from those experiences?
  8. ARIN's Challenges:
    • What do you believe to be ARIN's greatest challenges? How do you believe that your background and skills would help ARIN in addressing these challenges? (Maximum 200 words)
Confidential

Note - answers to questions in the Background Issues portion of the questionnaire that follows will not be published except for the following circumstances: (1) if the nominee is not selected to be on an election ballot as a result of their provided answers and petitions to be added to the ballot or seeks a public statement from ARIN regarding their failure to be selected, or (2) if otherwise requested by the candidate.

  1. Background Issues
    1. Have you ever been fired, terminated, or dismissed from a business in the past ten years?
      Yes [ ] or No [ ]
    2. Have you been arrested in the past 10 years? (You may exclude traffic tickets such as speeding or illegal turns but must disclose all traffic arrests related to alcohol or substance matters.) Yes [ ] or No [ ]
    3. Have you ever declared personal bankruptcy in the past 10 years? Yes [ ] or No [ ]
    4. Have you ever been disciplined for sexual harassment, workplace harassment, or conduct, or been named a defendant in litigation for such issues in the past 10 years? Yes [ ] or No [ ]
      "If 'Yes' to any of the above questions, you will be asked to provide specific details.
2017 ARIN Advisory Council Nominee Questions
  • Optionally provide one URL to a social media website of your choice, to foster dialogue with community members.
  • Optionally provide one URL to a web page with biographical information.
  • Bearing in mind that you run and serve as an individual, rather than as representing an organization, please  provide the name of any organizational affiliation you consider relevant.
  • Provide a brief CV highlighting experience relevant to the duties of the ARIN Advisory Council.
  • Please disclose any conflicts of interest you may have with doing your duty as a member of ARIN's Advisory Council. How do you propose to resolve such conflicts?
  • Have you attended ARIN meetings or otherwise participated in ARIN procedures in the past? What did you find the most rewarding from those meetings or procedures? What suggestions for improvement might you have?
  • How do you foresee ARIN's function, scale, or role changing in the wake of IPv4 exhaustion?
  • What differentiates you as a candidate or makes you uniquely suited to the post?
  • How do you separate your personal opinions from those of your organization and those of the community? What areas of policy, if any, need more attention and why?
  • What are your thoughts on the rights and responsibilities of legacy IP address holders?
  • What are your thoughts on needs-based justification for  the receipt of IP addresses?
  • What do you believe to be ARIN's greatest challenges? (maximum 150 words)
  • If you could improve any aspect of the ARIN AC, what would it be?
  • The role of the Advisory Committee is to advise the Board of Trustees on Internet number resource policy and related matters. Describe similar experience you have had in such an advisory role. 

Nomination Close

The nomination period closes approximately 50 calendar days prior to the October ARIN Public Policy and Members Meeting. If the close of nominations would occur on a weekend, the nomination period is extended until the first following business day.

Nomination Verification

ARIN's Communications and Member Services Department staff verifies that all nominations were submitted by ARIN Trustees or representatives from General Members in Good Standing or were completed using the petition process. Ineligible nominations are not considered and the nominator and nominee are notified separately.

ARIN staff sends an email to each eligible nominee with a link to a nominee questionnaire that they must complete. Completed nominee questionnaires are due from all nominees within three business days of the close of the nomination period. Any nominee who does not provide the required information by the deadline will automatically not be considered by the NomCom. Note that multiple attempts are made by ARIN Member Services staff to contact the nominee before a nominee is removed from consideration. All nominee questionnaires are forwarded, unedited, to the NomCom for review and consideration.

Finalizing Candidates

The NomCom reviews all eligible nominations to verify that the above process was followed (including the nominee questionnaires) to determine that all nominees meet the general criteria for a member of the ARIN Board of Trustees or AC. The number of qualified candidates for the ARIN Board of Trustees and AC elections must exceed the number of seats up for each election, otherwise the nomination period will be reopened and another review will be held by the NomCom. The Chair of the NomCom then forwards the slate of candidates to the President and CEO of ARIN.

Petition Process

Petition Eligibility

The petition process is available to any individual who wishes to bypass the NomCom's ARIN Board of Trustees and AC candidate review.

Petition Process

The petition process begins after the regular nomination period closes. After the regular nomination period closes, the President and CEO of ARIN announces the initial slate of candidates and opens the call for petitions on the same day. Petitioners have seven calendar days to express their intent to petition and another 14 calendar days to receive the necessary signatures.

  1. The petitioner notifies ARIN at members@arin.net of their request to petition.
  2. Once received, ARIN emails the petitioner a link to the nominee questionnaire.
  3. The petitioner must complete and return this form within seven calendar days of the call for petitions. This is the standard candidate questionnaire as documented on the website.
  4. The questionnaire must be received before ARIN's Communications and Member Services Department can send a message to the ARIN Announce mailing list and eligible Voting Contacts stating that the petition is open and that Voting Contacts from ARIN General Members in Good Standing are able to support the petitioner.
  5. Eligible Voting Contacts electronically cast support for petitions.
  6. Signatures are due within 14 calendar days after the petition is opened and announced.
    • Only one signature per Org ID is permitted.
    • Each supporter must be the Voting Contact on file with ARIN from a General Member in Good Standing as of 45 days before the election.
    • The name and organization affiliation of eligible Voting Contacts who cast support for a petition will be shared with the petitioner, giving the petitioner visibility to their progress, as would be available when circulating a non-electronic petition.
  7. If the verified supporters total at least 2% of General Members in Good Standing, which is determined at the opening of the nomination period, the petition is accepted and the nominee is added to the final ballot as a candidate.
  8. If the petitioner does not meet the 2% rule, the petition is declined and the petitioner is informed.
  9. When the petition process is completed and the President and CEO of ARIN has verified that the petition process was upheld according to the standards set in the Bylaws, the successful petitioner(s) is added to the initial slate of nominated candidates.

Member Notification of Final Candidate Slate

The President and CEO of ARIN will send the final slate of candidates, including successful petitions, via email to the ARIN Announce mailing list and all eligible Voting Contacts no later than 10 calendar days prior to the October ARIN Public Policy and Members Meeting (Bylaws, Article VIII, Section 3.). The candidate list and biographical information are also posted on the ARIN website. Any individual may electronically submit Statements of Support for a candidate through Election Headquarters.

All candidates are given the opportunity to present themselves to the general membership in a brief speech during the October ARIN Public Policy and Members Meeting (Bylaws, Article VIII, Section 3.b.).

Candidate Campaign Guidelines

Candidates may seek support via ARIN-sponsored forums. ARIN provides community Statements of Support for each candidate on its website. Candidates may also provide one link from their biography page to a social media page of their choice. Candidates may use personal social media to engage in dialogue with community members. Candidates are also provided an opportunity to speak at the October ARIN Public Policy Meeting. In order to prevent list abuse and subscriber spam, candidates may not use ARIN mailing or member lists for campaign purposes. A list of ARIN Member organizations eligible to vote is available for candidate use.

Withdrawn Candidates

The President and CEO of ARIN will notify the membership of any withdrawn candidates via email to ARIN Announce and all eligible Voting Contacts. If candidates withdraw from the election, causing the number of qualified candidates to be less than the number required, the ARIN Board of Trustees may, at its discretion, appoint the necessary number of candidates for the requirement to be met (Bylaws, Article VIII, Section 2.).

Quorum

Quorum is achieved by having ballots cast by at least 5% of the total eligible voters (Bylaws Article VIII, Section 4.a.).

Voting

In order to vote in ARIN Elections for the ARIN Board of Trustees and/or Advisory Council, an individual must be the Voting Contact for a General Member in Good Standing and have a valid ARIN Online account no later than 45 days before a ballot or election.

Organizations that are not in good standing or do not have a valid Voting Contact on file 45 days before a ballot or election will not be eligible to vote.

The ARIN Board of Trustees and Advisory Council elections open during the October ARIN Public Policy and Members Meeting and is carried out via electronic ballot.

All votes must be cast and confirmed during the seven-calendar-day voting period.

The Election System Instructions explain the mechanics of the online voting process.

Vote Counting and Announcement of Election Results

The President and CEO of ARIN and one member of the ARIN Board of Trustees, in cooperation with ARIN's General Counsel, tally the votes to determine the winners (Bylaws, Article VIII, Section 4.c.). The ARIN Member Services staff provides these individuals with a copy of the voting log and asks for each representative to provide an independent tally and declare the winner(s). If the three results are identical, the President and CEO of ARIN reports the findings to the full ARIN Board of Trustees and verifies that the election process was upheld, and the ARIN Trustees confirm the election.

The President and CEO of ARIN announces the election results via the ARIN website and an email to ARIN Announce within seven calendar days of the close of election period (Bylaws, Article VIII, Section 4.c.).

Tie-break

If multiple candidates receive the same number of votes for the final available open seat, those candidate names will be placed in a random drawing for the President and CEO of ARIN to select (Bylaws, Article VIII, Section 4.d.) a winner. The Director of Communications and Member Services and ARIN's General Counsel will be present to witness the drawing.

Interim Appointments

Board of Trustees

In the event that one of the elected positions on the ARIN Board of Trustees is vacated before the end of the term of that position, the remaining ARIN Trustees will use the process outlined in the ARIN Bylaws, Article VI, Section 7.

Advisory Council

In the event that one of the elected positions on the ARIN Advisory Council (AC) is vacated before the end of the term of that position, the following procedure may, at the option of the current AC, be used to select an individual to fill that position until the next regularly scheduled ARIN AC election. At that time, the remaining term of that position (if any) will be open to the general election process.

  1. When there are runner-up nominees from the previous AC election who received at least five percent of the total votes cast, the AC will ask the runner-up with the highest number of votes if s/he is willing to serve until the next regular election. The AC may continue down the list of candidates, in order of highest number of votes and still within the five percent category, until a replacement is found.
  2. When there are no eligible candidates from the prior election, the AC may, by majority vote, appoint an interim representative.

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