In-Person Meetings (Approximately Four Annually)
- January: Election of officers
- April: Meetings during the second-quarter Public Policy & Members Meetings
- August: Board Workshop
- October: Meetings during the fourth-quarter Public Policy & Members Meetings
Teleconferences (Five to Ten Annually)
- May: discussion of 2nd quarter Public Policy & Members Meetings
- November: discussion of 4th quarter Public Policy & Members Meetings
- Fourth quarter: finalize ARIN's budget
- Other times as needed: See https://www.arin.net/about_us/bot/index.html for the current list of Board minutes. Minutes note whether the meeting was held in-person or via teleconference.
Approval of Meeting Minutes
ARIN staff in attendance at each meeting writes a first draft of the meeting minutes and sends them to the Secretary of the Board for preliminary approval. Upon the Secretary's preliminary approval, the draft minutes are sent via email to the Minutes Committee comprised of the Board as a Committee of the Whole. Members have ten business days to respond with approval or suggested changes. Lack of response within ten days will be construed as approval of the minutes as drafted. If changes are received, they will be incorporated by the Secretary and the revised draft will be sent back to the Committee for final approval. If a second round of review is necessary, response is required within five business days. The Minutes will be posted as "draft" on the ARIN website until formal approval by the Board at the next regularly scheduled Board meeting, at which time the minutes would be posted as approved.
The ARIN Board of Trustees holds an internal election to select a Chairman, Treasurer, and Secretary for the calendar year (Bylaws, Article VII, Section 2). This election is held at the Board's first regularly scheduled meeting of the year. Officers are announced on the ARIN website after the Board's meeting minutes are published.
Each officer shall be elected for a one-year renewable term by the affirmative vote of at least a majority of the members of the Board of Trustees then in office.
The President of ARIN, as the only non-elected Board member, chairs the first Board meeting of the calendar year until the Chairman is elected.
The President asks for volunteers to run for Chairman of the Board. The President then holds a vote for each candidate and declares the winner. The Chairman takes office immediately upon election.
The newly elected Chairman takes over for the President in running the remainder of the meeting, including the selection of the Secretary and Treasurer. The Chairman then asks for volunteers to run for Secretary and Treasurer. The Chairman then holds a vote for each office and declares the winners.
An elected member of the Board of Trustees may be removed from office, with or without cause, according to the following process:
- The President of ARIN will call a special meeting (Bylaws, Article VI, Section 6.a.I.) to remove an elected Trustee based on successful completion of a. or b. below.
- A petition requesting a recall election to remove a specific elected Trustee, signed by the Voting Contacts (formerly Designated Member Representatives) of at least 10% of the General Members in good standing, is delivered to the ARIN President.
- The Board of Trustees, by majority vote, passes a motion requesting a recall election to remove a specific elected Trustee.
- The Trustee in question is entitled to notice at least ten (10) calendar days prior to the call for special meeting (Bylaws, Article VI, Section 6.a.II.).
- A vote to remove must be cast by the Voting Contacts (formerly Designated Member Representatives) of at least 25% of all General Members in good standing.
- In order to confirm the vote, the remaining members of the Board follow the vote counting and confirmation procedures as outlined in the Elections Guidelines.
- If the vote is successful, the seat is declared vacant and is filled according to the Board interim appointment process currently in place. The Board may not reappoint a Trustee that has been removed by the membership.