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Meeting of the ARIN Advisory Council

Thursday, 20 November 2008
Teleconference

Minutes

Attendees:

  • Leo Bicknell (LB), Chair
  • Marla Azinger (MA), Vice Chair
  • Dan Alexander (DA)
  • Paul Andersen, (PA)
  • Cathy Aronson (CA)
  • Bill Darte (BD)
  • Owen DeLong (OD)
  • Scott Leibrand (SL)
  • Lea Roberts, (LR)
  • Heather Schiller (HS)
  • Suzanne Woolf (SW)

ARIN Staff:

  • Einar Bohlin, Policy Analyst/Scribe
  • Therese Colosi, Scribe
  • Nate Davis, COO
  • Leslie Nobile

ARIN Counsel:

  • Stephen M. Ryan, ESQ

ARIN Board of Trustees:

  • John Curran (JC)

Observers:

  • David Farmer (DF)

Apologies:

  • Matt Pounsett

Absent:

  • Stacy Hughes, Alec Peterson, Suzanne Woolf

1. Welcome

The Chair called the meeting to order at 4:06 p.m. EST. The presence of quorum was noted.

2. Agenda Bashing

The Chair added topics to Item 15. Any Other Business:   AC Travel 2009; AC Website; AC Teleconferences; and, Chair Election Procedures. SL requested adding an update on the ARIN policy process from John Curran.  The Chair added this topic to Any Other Business.

3. Approval of the Minutes

BD moved:

"The ARIN Advisory Council approves the Minutes of October 17, 2008, as written."

This was seconded by OD. The Chair called for discussion. There were no comments.

The motion carried with no objections.

4. Policy Proposal 2008-4: Minimum Allocation in the Caribbean Region

Last call on this proposal was completed on November 7, 2008.  Staff noted that paragraph 4.8 of the Number Resource Policy Manual (NRPM) was retired, and this new text would be numbered 4.9.

BD moved:

"The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XXII Public Policy meeting or on the ARIN public policy mailing list, having reviewed the comments collected during the Last Call period, and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees adopt Policy Proposal 2008-4: Minimum Allocation in the Caribbean Region."

This was seconded by PA. The Chair called for discussion. ND confirmed that the edit would be made by staff. MA supported motion and stated that what the community requested was completed, and there were no noted objections to the changes by the community.

The motion carried unanimously via roll call.

5.  Policy Proposal 2008-5: Dedicated IPv4 block to Facilitate IPv6 Deployment

Last call on this proposal was completed on November 7, 2008. The Chair noted that per the ARIN Staff Assessment, Criteria #6 should be stricken. OD suggested it was a minor edit for purposes of stating a motion on this proposal. 

CA joined at this time (4:15 p.m. EST). 

The AC discussed pros and cons of making the recommended change. The Chair stated if the AC struck #6 completely, it would require another last call cycle.

MA suggested an action item to have a follow up discussion on what the policy does not include currently - setting aside blocks of IPv4 for later usage for this function only.

SL moved:

"The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XXII Public Policy meeting or on the ARIN public policy mailing list, having reviewed the comments collected during the Last Call period, and noting that the Internet Resource Policy Evaluation Process has been followed, finds that Policy Proposal 2008-5: Dedicated IPv4 block to Facilitate IPv6 Deployment needs minor revisions.  The AC or author will redraft, after striking Criteria #6, and post again for Last Call."

This was seconded by MA.  The Chair called for discussion.  There were no comments.

The motion carried with 10 in favor, 1 abstention (DA) via roll call.

It was the sense of the AC that the announcement to the PPML indicate why the criteria was being struck. OD stated he would send staff the announcement text to post on November 21, 2008.

6.  Policy Proposal 2007-14: Resource Review Process

Changes need to be made. OD stated he had sent an email to the AC's list on October 17, 2008 at 6:41 pm EST stating the changes needed.  The AC reviewed the changes again.

PA suggested it was a minor edit for purposes of stating a motion on this proposal.  The Chair also pointed out that extended last calls have been made in the past.  MA agreed as long as the old and new versions will be explained.

PA moved:

"The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XXII Public Policy meeting or on the ARIN public policy mailing list, having reviewed the comments collected during the Last Call period, and noting that the Internet Resource Policy Evaluation Process has been followed, finds that Policy Proposal 2007-14: Resource Review Process needs minor revisions.  The AC or author will redraft and post again for extended Last Call of thirty (30) days."

This was seconded by MA. The Chair called for discussion. OD stated he would work with the shepherds.

The motion carried unanimously via roll call.

7. Policy Proposal 2008-3: Community Networks IPv6 Allocation

LR stated there was no concrete information to provide at this time; but,  she was open to suggestions as to how to go forward, as this proposal was initially not specific enough, then became too specific. She stated there needed to be a middle ground.

8.  Policy Proposal 2008-6: Emergency Transfer Policy for IPv4 Addresses

BD (author) stated that he sent an email to the AC list with the new, current language, based on community consensus at the ARIN Los Angeles meeting.  SL stated the language was presented at members meeting and had not yet gone through the Public Policy meeting; and, it has not been posted as an official revision to PPML.  MA suggested it be posted to the PPML for thirty days to get feedback on the changes, but not go into Last Call yet. OD agreed with MA.

It was the sense of the AC that BD post it to the PPML as revised, asking for comments; and, the AC would take action at their next meeting. BD stated he would do so.

9. Policy Proposal 2008-7: WHOIS Integrity Policy Proposal

HS stated that MA had sent an email to the authors to combine this policy proposal with the policy proposals entitled: "WHOIS Authentication Alternatives"; "WHOIS POC Email Clean-up"; and, "Annual WHOIS POC Validation" into one proposal by January 31, 2009, with herself and MA as the shepherds.

MA requested ARIN staff create an email list for the shepherds and authors to communicate with each other. ND stated he would have staff do so.

MA moved:

"The ARIN Advisory Council accepts into the Process, the proposals outlined in Items 10, 11 and 12 of this Agenda, and will combine them into Policy Proposal 2008-7: WHOIS Integrity Policy Proposal."

This was seconded by CA. Chair called for discussion. There was no further discussion.

The motion carried unanimously via roll call.

The Chair asked for shepherds for the new proposal going forward. MA and HS were confirmed as the shepherds.

10. Policy Proposal entitled "WHOIS Authentication Alternatives"

Discussed in Item 9.

11. Policy Proposal: "WHOIS POC Email Clean-up"

Discussed in Item 9.

12. Policy Proposal: "Annual WHOIS POC Validation"

Discussed in Item 9.

13. Standing Rule for First Face-to-Face AC Meeting

The Chair suggested that the AC amend its current standing rule to specify and define the timeframe of its first meeting of each year for facilitation and ease of planning, much like the ARIN Board does for its first meeting of each year. The Chair suggested the AC think about this matter for the next AC call.

14. ARIN WHOIS

The Chair crafted the motion below, and explained he had seen a number of WHOIS proposals that attract significant amount of staff feedback due to interaction with the public requesting resources and impediment of good policy being crafted. He explained the goal of the motion was to provide the Community resolution in areas they wanted improvement.

WHEREAS,
The ARIN Advisory Council has noticed a significant number of past and present policy proposals dealing with the information in WHOIS; and
WHEREAS,
The ARIN Advisory Council notices one of the common themes of these proposals is to improve the accuracy of the information in WHOIS; and
WHEREAS,
The other fork of WHOIS, used for domain names, has adopted policies to ensure the accuracy of data presented via WHOIS; and
WHEREAS,
Most of the proposals have both policy and operational impacts, making them difficult to pass in the policy process; therefore be it
RESOLVED,
That the ARIN Advisory Council encourages the ARIN Board to take immediate, proactive, and externally visible action to ensure the accuracy and security of the data displayed via WHOIS.

After review and discussion, BD suggested replacing the word "ensure" in the RESOLVED paragraph, with the word "enhance". The Chair had no objection to revising his motion. It was the sense of the AC this change was appropriate.

BD moved:

"The ARIN Advisory Council forwards the proclamation as written in this Agenda; changing the word "ensure" to "enhance", and sends it to the ARIN Board expeditiously."

This was seconded by CA. The Chair called for discussion.  PA asked JC if the Board wanted examples improvement.  JC replied if there were any examples to report, it would further help staff.

The Chair called for any objections. The motion carried with no objections.

Counsel left the call at this time (5:03 pm EST).

15. Any Other Business

  1. Travel Lottery for 2009. Chair stated all slots were decided, and the new Chair would be added to the ARIN Caribbean Sector Meeting when elected. 
  2. Access to the AC's website. The Chair provided this to the AC for their information and reference.
  3. December AC Telecon. The Chair asked the AC if they wanted to hold their regularly scheduled call on December 18, 2008.  CA stated she may not be available. PA thought maybe the Chair election could be discussed. OD and SL agreed.  It was the sense of the AC to hold the teleconference as scheduled and include a discussion regarding election of the AC Chair.
  4. January AC Telecon. Currently January 15th would be the date. The Chair stated that AC's Workshop is scheduled for January 24, 2009. It was the sense of AC to hold their meeting during the workshop, forfeiting the teleconference on January 15.
  5. RIPE Meeting in Dubai. CA provided an update from attending the conference.  She stated their transfer policy was just a step away from happening. She stated there were interesting discussions on what happens with the last allocations of IPv4, and existence of a market.  She felt it was valuable to discuss with the ARIN community as well.
  6. Update on Chair Election. The Chair stated that the AC needs to elect new a Chair. If there is AC consensus, the Board would be amenable to a change in the election procedure for 2010. 

JC addressed the Council stating they should decide on how they want their Chair selected; and, to let ARIN Staff and the Board know the outcome. He stated it was too late for 2009, due to the fact that the Bylaws would need to be changed.

The Chair suggested this item be on the Agenda for the AC's January meeting. BD raised the issue of the Chair being required to the attend ACSM in February 2009, and was concerned about the close date and the cost of travel.

JC stated the challenge was making sure ARIN has good coverage, and he would like the AC Chair to be there. He stated if the AC selects their Chair at the end of January it will be very close, travel-wise, for the elected Chair. He suggested that if this was impractical, ARIN will send four AC members. Given the timeline, the AC discussed the issue. It was the sense of to nominate the current Chair to attend the ACSM in February 2009. The Chair stated that in terms of the lottery, David and Heather were in front of him, and have not traveled. Both DF and HS declined to travel to the ACSM, leaving the Chair free to attend.

JC asked the AC to provide text to this affect to ARIN Staff, and ARIN would arrange the Chair's travel to the ACSM.

BD and HS left the call at this time (5:32 p.m. EST.)

  1. G. New Internet Resource Policy Evaluation Process (IRPEP). JC stated that this document was in final review and on the Board's next Agenda for their December teleconference. He stated he was optimistic about the new IRPEP and that it would take effect immediately upon approval, but time was required to communicate to the community and the AC. He stated it would be in effect at AC's next teleconference.

16. Adjournment

The Chair entertained a motion to adjourn at 5:33 p.m. EST. OD moved to adjourn and this was seconded by CA. The motion carried unanimously.