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Meeting of the ARIN Advisory Council

08 April 2003
Memphis, TN

Minutes

Attendees:

Council Members

  • Alec Peterson, Chairman (AP)
  • Dana Argiro (DA)
  • Bill Darte (BD)
  • Andrew Dul (AD)
  • Ron da Silva (RD)
  • Dale Finkelson (DF)
  • Sanford H. George (SHG)
  • Mark Kosters (MK)
  • Lea Roberts (LR)
  • John Sweeting (JS)
  • Stacy Taylor (ST)
  • Suzanne Woolf (SW)

Apologies: Cathy Wittbrodt (CJW)
Absent:
Avi Freedman (AF), Kevin Martin (KM)
Guest: Lee Howard, David Conrad, and Bill Woodcock (all from the ARIN Board of Trustees)

ARIN Staff Attendees

  • Ray Plzak, President and CEO (RP)
  • Richard Jimmerson, ARIN Director of Operations (RJ)
  • Therese Colosi, ARIN Recording Secretary

ARIN Counsel: Dennis Molloy (DM)

1. Welcome

The Chair opened the call at 5:38 p.m. CDT. Roll call was taken and the presence of a quorum was noted. All welcomed Dale Finkelson to the AC as the newest Interim member, and other new members were welcomed to their first face-to-face meeting.

2. Agenda Bashing

MK asked to add a discussion on in-addr.arpa. RD asked for a discussion on the new policy process proposal based on a conversation he had with an ARIN member. It was agreed to add these items under Any Other Business.

3. Formal Approval of the Minutes of March 13, 2003

MK moved that the ARIN Advisory Council adopt the minutes of March 13, 2003 meeting as written. This was seconded by ST. A roll call vote was taken, and the motion passed unanimously.

4. Formal Approval of the Minutes of March 27, 2003

MK moved that the ARIN Advisory Council adopt the minutes of March 27, 2003 meeting as written. This was seconded by SG. A roll call vote was taken, and the motion passed unanimously.

5. Policy Proposal 2003-1: Required Performance of Abuse Contact

Discussion ensued regarding whether consensus was reached during the ARIN Public Policy meeting. It was decided that this proposal did not reach consensus but should still be worked on.

The Chair asked if anyone thought there was interest in making the Abuse Contact mandatory. There were no objections to talking about making it mandatory. The Chair also asked this question regarding verification of other POC data. The answer was the same.

AD, RD, and DA volunteered as the group who will look into making abuse contact mandatory and also if the issue of verification of other POC data is found to be stale, what should be done.

6. Policy Proposal 2003-2: Network Abuse

Chair asked for volunteers to work on this policy, since no consensus was reached. AD, RD, and DA volunteered.

7. Policy Proposal 2003-3: Residential Customer Privacy

It was felt that the ideals behind this proposal should stay alive. Chair asked for specific directions in which this proposal should go and volunteers to work with author. ST and BD volunteered.

8. Policy Proposal 2003-4: IPv6 Policy Changes

DF, BD and LR volunteered to work with IPv6 policy editing teams.

9. Policy Proposal 2003-5: RWhois Server Use Requirements

MK moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees adopt Policy Proposal 2003-5.

This was seconded by JS.

The Chair added that the policy should be modified to explicitly state that RWhois is not required unless you choose to use RWhois. Discussion ensued.

It was suggested that the following language be added:

“Note that this policy only applies to those organizations who choose RWhois as their reassignment option.”

MK accepted this friendly amendment and this was seconded by JS. There being no further discussion, a roll call vote was taken with all in favor.

The Chair then stated that changes on the list could be discussed regarding other issues. He asked for volunteers and MK, DA, and SG volunteered to shepherd through the final call process.

10. Policy Proposal 2003-6: Micro-Assignments with Sponsorship

BD moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees abandon Policy Proposal 2003-6, with the condition that the content and feedback from the discussion related to this policy proposal be incorporated into the review of Policy Proposal 2003-3.

This was seconded by AD. A roll call vote was taken with all in favor.

11. Policy Proposal 2003-7: Announcement of New ARIN IPv4 Blocks

The Chair noted there was literally no support for this proposal on the list or at the meeting.

SW suggested looking at the 69/8 issue, and suggested this proposal may be a good foundation for that issue.

The Chair called for volunteers to deal with the policy and then discuss how to move forward. He asked if anyone felt that this proposal should not be abandoned. There were no objections to abandoning this proposal. The Chair called for a motion.

AD moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees abandon Policy Proposal 2003-7, with the condition that the content and feedback from the discussion related to this policy proposal be incorporated into the AC’s review of IANA functions as they relate to RIRs.

This was seconded by ST. A roll call vote was taken with all in favor.

The Chair asked for volunteers to work on IANA function as it relates to RIRs. BD, JS and SW volunteered. Discussion ensued on what issues to cover and how to become more educated on the mechanics this issue. SW asked for ARIN Staff updates on the RIR/IANA/ICANN relationship and process.

12. Policy Proposal 2003-8: End-User to Subscriber Member Status Change

This policy did not receive any support or discussion on the list.

BD moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees abandon Policy Proposal 2003-8, but that the AC request that ARIN staff notify the AC if there are any problems with the issue of abuse of this process.

This was seconded by RD. BD then amended the motion to replace the words “ARIN staff” with “ARIN President”. RD accepted this friendly amendment. A roll call vote was taken with all in favor.

13. Policy Proposal 2003-9: WHOIS Acceptable Use

The Chair gave a brief update of the this policy. It was noted there was negligible support for this policy as written, but interest in the AC modifying the Bulk WHOIS policy to include real-time WHOIS queries. The Chair suggested recommending abandoning this policy and dealing with the issue of changing the current policy. There were no objections.

RP advised that the AC needed to work with ARIN counsel. All acknowledged.

BD moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees abandon Policy Proposal 2003-9.

This was seconded by ST. A roll call vote was taken with all in favor.

The Chair called for volunteers and SG, DF volunteered to work on the current policy.

14. Policy Proposal 2002-2: Experimental Resource Allocations

The Chair suggested discussing with the design team, other RIRs, and the IETF to make a global policy. Discussion ensued with RP giving the AC an update on previous RIR meeting discussions.

The Chair suggested creating a strawman, or using the proposal as the strawman to be used by the design group.

The Chair called for a group to continue to work on it, work with design team, and incorporate the definition of operating allocation experiments. RD, SW, LR volunteered.

RP suggested RIR staff who travel to other RIR meetings to be used as facilitators to get ideas to the AC, also at IETF meetings as well. The chair agreed and suggested setting up mailing lists.

RP suggested having himself or RJ involved. This was agreed to by the volunteers.

15. Policy Proposal 2002-3: Micro-Assignments for Multihomed Networks

It was observed that there seemed to be some consensus to making a change in this area. Discussion ensued, and the Chair suggested forming a group of people with differing opinions so that discussion can take place with different viewpoints to move this forward. BD, AD, JS volunteered with CJW being volunteered in absentia.

16. Policy Proposal 2002-5: Amnesty Requests

ST moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees adopt Policy Proposal 2002-5.

This was seconded by LR. AD asked if this issue could be tracked. It was agreed that ARIN staff could provide this information upon request. A roll call vote was taken with all in favor.

17. Policy Proposal 2002-6: Aggregation Requests

Discussion ensued and it was decided that minor changes be made from the feedback of the ARIN XI meeting.

JS moved that:

The ARIN Advisory Council, based on comments from stakeholders expressed either at the ARIN XI Public Policy meeting or on the ARIN public policy mail list and noting that the Internet Resource Policy Evaluation Process has been followed, recommends that the ARIN Board of Trustees adopt Policy Proposal 2002-6.

This was seconded by DA.

ST proposed the following amendment to clarify the policy language:

“If the gain in the number of addresses is greater than 4096, the aggregation request must be evaluated by the ARIN staff in accordance with the current IPv4 allocation policy.”

JS accepted this friendly amendment. This was seconded by DA.

18. Cable Open Access Policy

RD sent the following suggested amendment to this policy to the ARIN AC list:

Amendment to the Cable Address Space Policy

“ARIN members obtaining address allocations under the Cable Address Space Policy who additionally are providing open access to their cable subscribers may request discrete blocks of addresses under this amendment so that each set of discrete blocks may be evaluated independently for justification and utilization according to the Cable Address Space Policy.”

Discussion ensued. The Chair asked for volunteers to further discuss this suggested amendment as a possible future policy proposal. AD, DA and RD volunteered.

19. Discussion of the Management of Key Signing Key

Discussion ensued on whether or not this was a responsibility that could be asked of ARIN. The Chair asked for volunteers to take a deeper look and advise on next the teleconference. MK, BD, SW and LR volunteered with BD and LR leading the group. The Chair asked for pros and cons to this issue and any recommendations.

At this point RP needed to leave the meeting.

20. Discussion of the Role of Advisory Council in the Policy Process

The Chair asked the AC for their opinions. BD felt that they needed to provide guidance for themselves and others into what their considerations would be for determining good policy and also recognizing the rights of other to write the policies. BD and SOB, from the ARIN Board, would continue to work on the Policy Proposal template. Additionally, it was felt a template for the motions made during AC meetings would be a valuable tool to help facilitate the meetings to run more efficiently.

21. Meeting Attendance

This was discussed and it was felt that it was important that the AC be in the room for the majority of the Public Policy Meeting for the valuable input it provides for the AC’s meetings.

22. Election of AC Chair Process Procedure

MK drafted the following procedure:

Two weeks before the first scheduled meeting of the new session of the AC, a short meeting of both the old and new AC shall convene that is chaired by the soon-to-be expired chair that would call for nominations of a new chair of the AC for the upcoming session. ARIN staff will take note of all willing candidates and will have a web-based voting mechanism available to select a new chair of the AC within one week. Individual votes are to be kept confidential from the AC members (both incoming and outgoing). If there is a tie, the chair of the Board of Directors will cast the determining vote.

MK moved to adopt this as the Procedure for the AC Chair Election Process. This was seconded by BD. A discussion followed and the following changes were made:

Two weeks before the first scheduled meeting of the new AC, a special meeting of the new AC shall be convened by the Chair of the outgoing AC. The purpose of this meeting would be a call for nominations for the Chair of the incoming AC.

ARIN staff will take note of all willing candidates and will have an electronic voting mechanism available to select a new chair of the AC within one week. The election will be held by secret ballot.

If no nominee gets a majority of the votes, a new vote will be held. The lowest vote-getter in the previous vote will be struck from the list of nominees.

MK accepted this friendly amendment and it was seconded by BD. A roll call vote was taken with all in favor.

23. OPEN ACTION ITEM LIST:

JAN03-10 AF, JS, BD

Policy issues from 69/8 experience. These three volunteered to work with ARIN to take the results of the analysis and decide what is a regional or global policy issue, or that issues are candidates for training and procedures that should be done within ARIN, with the results given back to the AC as a whole.

BD stated that he sent an email to list aimed at AF, regarding his willingness to work on this, but had not heard from AF. BD stated he was still interested in collaborating. RJ agreed to communicate to all volunteers following ARIN XI.

The Chair stated SW, BD and JS will work on this going forward. They will help educate the AC thru the list. OPEN

JAN03-11 RJ, AF

It was suggested that regarding routability testing, the RIRs could announce the space themselves and see if they run into any problems. AF stated that he has set up reachability tests, and could informally provide this information to ARIN to determine what networks would not be able to reach the space. RJ stated he would contact AF at the public policy meeting. OPEN

RJ stated it would have been discussed at the PPM, but AF was not present. RJ will send AF email. OPEN

JAN03-12 AC

Regarding the allocation of IPv6 space to RIRs: AC to read RIPE document #261 on IPv6 in order to draft a policy proposal to post to the ARIN region.

RJ reiterated that this task is on the agenda for the IPv6 WG as a discussion point. No formal policy proposal exists in any region, it is only in discussion phase.

RJ stated that IPv6 WG will discuss and WG Chair Thomas Narten will post to the list. DF, LR and BD will be follow-ups for the discussion. OPEN

JAN03-13 SW, BD, AF and JS

Volunteered to work on defining a policy for allocation of AS numbers to RIRs. BD explained this was to gain an understanding of the relationship between RIRs/ICANN on how to gain, and what notice is needed to gain, access to resources. No action taken yet. RJ stated that one policy proposal addresses this issue, not specifically AS, but IPv4 blocks.

Chair requested merging this in with the /69 issue under Action Item JAN03-10. This will be done. OPEN

JAN03-15 BD/SOB/AC

Volunteered to work on a Policy Proposal template. AC was to review and send comments to BD. RJ stated that the process was discussed at the Board meeting last week and time be added to the agenda to discuss this in Memphis. RJ sent comments to SoB and BD on the process. Expect to see results at ARIN XI. Work in progress. OPEN

MAR03-03 Secret Voting Process for AC Chair Election. DONE

MK to draft a process procedure document including the nomination process.

24. Any Other Business

MK and RD withdrew their discussion topics. The Chair mentioned that it may be a good idea to start having monthly teleconferences and would discuss scheduling this on the list.

25. Adjournment

The Chair entertained a motion to adjourn at 9:31p.m. CDT. ST moved to adjourn and this was seconded by JS. The motion carried unanimously.