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Meeting of the ARIN Advisory Council

13 December 1997
Washington, D.C.

Minutes

Attendees:

  • William Darte
  • Michael DeShazo
  • Doug Humphrey
  • Ed Kern
  • Hank Kilmer
  • John Klensin
  • Guy Middleton
  • Hilarie Orman
  • Alec Peterson
  • Jeremy Porter
  • Samir Saad
  • David Whipple

ARIN Board:

  • Kim Hubbard
  • John Curran
  • Scott Bradner
  • Randy Bush

1. Welcome

The first Meeting of the ARIN Advisory Council (AC) was brought to order at 9:10 AM by Kim Hubbard, President of ARIN. All in attendance introduced themselves by name and company. l

2. Agenda Bashing

The agenda was reviewed and one item was added; procedures for nominating board members.

3. Election of Chair

Hilarie Orman was selected as the AC chairman.

4. Determining term length for the 15 AC members

The term lengths are to be 5 terms of 1 year, 5 terms of 2 years and 5 terms of 3 years. A "hat" was passed around the room with each member picking one ticket. A ticket was also drawn for the members not in attendance. The following terms were determined:

Term Length
One year terms: Two year terms: Three year terms:
Michael DeShazo Ed Kern Dave Whipple
Samir Saad Alec Peterson Jeremy Porter
Guy Middleton Hank Kilmer Hilarie Orman
John Klensin Avi Freeman Karl Denninger
Doug Humphrey Bill Darte Michael Dillon

5. AC processes for discussions, voting and communication

The following was agreed upon:

  • Topics will be sent to Kim
  • Once a month, an email message formalizing Kim's administrative decisions will be sent to AC members.
  • 30 day notification of AC meetings is required.

The following motions were passed unanimously:

All discussion items should go in one of three categories:

  • action items for the AC,
  • actions items for the BOT and
  • trivia.

These items will be distributed via email for a one week objection/approval period.

The number of votes received per motion will be included in the minutes as opposed to a listing of who voted for what.

Voting was brought up for discussion. The next consideration was what items should be voted upon and the criterion for approval. A quorum (8 members) must be present for a meeting to take place. A majority of votes is necessary to carry a motion or a recommendation into the minutes. A concern was that the voting and quorum requirements were formalizing the AC. It was pointed out that it was necessary to represent the strength of the recommendation or position of the AC to the board.

A motion was carried unanimously that all meetings will be either teleconferenced or require members to be physically present, not a combination of both. Another motion was carried that the chair appoint an ad hoc committee to discuss adding voting procedures and other changes to the bylaws. This item went to the chair of the AC for action.

AC processes for determining the agenda.

The following were agreed upon:

  • The board can help to focus the topics and discussions.
  • The AC should feel free to add topics to the agenda.
  • The chair of the AC will remain the chair until the next meeting and will produce the agenda for the next meeting.

6. Election procedures for future AC open seats

In October of 1998, the first five seats will be open.

Setting objectives for the nominating process. Goal is to have the members nominate and elect. It was noted that the BOT initially received 46 nominations for 15 seats. Anyone can nominate and self-nominate. The members vote at the annual meeting. One vote per member. Nominees may be asked to provide information on why they want to be an AC representative and to supply a brief biographical statement. Preferential voting (ranking choices) was discussed and found to be a fair method of voting but complicated. Need a formal proposal for the preferential voting process. John Klensin volunteered to prepare a proposal.

Consensus from the group is one nomination per member. Nominated people must be from area that encompasses ARIN, these areas are referenced on the ARIN website. The voting will take place at the annual meeting. Two months before the annual meeting, a notice will be sent to the member list asking for nominations. Nominations will be accepted up to one month before the meeting, i.e. 30 days to nominate, 30 days to review. The nominations must include the biographical information for each candidate. The annual meeting will be set more than three months in advance. The ballots will be distributed by paper and email, but must be submitted by paper via regular (snail) mail.

Each member decides who is their representative and how they will vote by paper or electronically. The ballot will be put on the Website along with the list of nominees and their biographical information. The timeline must be adjusted to compensate for areas where the mail delivery is slower than North America.

7. Address portability options

Everyone agreed that there is an issue with portability and the policies should be revised. After much discussion, the following policy change was agreed to and unanimously approved to recommend to the ARIN board of Trustees:

Multi-homed organizations that have received at least a /21 will receive a /20 from a reserved /19 from ARIN if they agree to renumber out of the /21 within 18 months. They will be allowed to announce the entire /19.  The reserved address space will be valid for no more than 18 months, if the ISP has not justified the remainder of the /19 it will no longer be held in reserve.

This recommended policy change resulted from a discussion of address portablity that addressed the goals of favoring competition while keeping routing tables at a size that is efficiently handled by current equipment.

8. Procedures for nominating board members

This item was added to the agenda due to the resignation of Raymundo Vega from the ARIN BOT. The AC will present the board with three nominations for each open board seat. From the ARIN timeline - the AC will submit the nominations by January 15, 1998. A conference call for the 14th of January, 1PM EST for approximately one hour needs to be arranged. The purpose of the call is to make the nomination selections.

The bylaws need to be changed to include procedures for filling  vacancies from resignations from the Board. Send email to Hilarie to volunteer for the bylaw subcommittee.

9. Future issues to be discussed

Micro-allocations: allocations longer than /19 for those "special case" organizations that need portable addresses but cannot justify a /19.

The next agenda item was the discussion of future issues.

  • Reclamation of address space
  • ARIN relationship with IANA
  • Statistics and measurements from ARIN to provide input for the AC in formulating policy recommendations.

10. Other discussions

Amount of input AC expects from BOT. Some minor input, Kim is the liaison between the AC and the BOT. The general consensus from the AC was that the level of input from today's meeting was satisfactory. It was agreed that having them available for answering questions re current practices and background is helpful to the AC.

Scheduling first ARIN member meeting: Kim will submit proposal to schedule meeting sometime in March.

Scheduling next AC meeting. Teleconference scheduled for January 14th at 1PM EST to select BOT nominations. Follow-up meeting sometime in the summer.